Administrative Coordinator

Living Beyond Breast Cancer • Bala Cynwyd, PA

23h • Onsite

About The Position

Living Beyond Breast Cancer (LBBC) is a national nonprofit organization dedicated to connecting people with trusted information and a supportive community. LBBC is seeking an Administrative Coordinator to join its Finance and Administration Department. This role is crucial for supporting staff and operations across the organization, with a primary focus on managing the shared office environment, overseeing essential office technology, and providing administrative support to the Leadership Team. The ideal candidate is a hands-on problem solver with skills in technical troubleshooting, logistical planning, and organizational management. LBBC is headquartered in Bala Cynwyd, PA, and this position is 100% onsite, requiring candidates to live in the Greater Philadelphia region and work within standard business hours (8:00 am to 5:00 pm Eastern Time) for a 40-hour work week.

Requirements

• Proven office coordination experience required.
• Nonprofit experience preferred.
• Excellent oral, written, and interpersonal communication skills.
• Experience working with Microsoft Sharepoint, including expertise in Teams and Outlook.
• Experience in managing a Teams-based phone system.
• Experience managing a hybrid office and all related technology tools.
• Demonstrate flexibility, strong attention to detail, and consistent follow-through on tasks and responsibilities.
• Organized with the ability to prioritize and multi-task.
• Proven ability to prepare meeting agendas, draft correspondence, and ensure timely follow-up on action items.
• Ability to work flexible hours, including occasional evenings and weekends.

Nice To Haves

• A degree in business administration or a related field is a plus.
• Interest in women's health issues or oncology.

Responsibilities

• Serve as a welcoming and professional first point of contact for callers, visitors, and employees.
• Oversee daily operations of shared office spaces, ensuring conference rooms, collaboration areas, and common spaces are organized, functional, and well stocked.
• Manage and troubleshoot shared office technology and equipment, including video conferencing systems, Microsoft Teams phone system, printers/copiers, and postage equipment.
• Monitor the organization’s main phone line and voicemail, route calls, and assist staff with phone-related technical needs.
• Maintain inventory of office, technology, and LBBC collateral materials; coordinate purchasing, maintenance, and service requests as needed.
• Assist staff with organizing and preparing materials for programs, meetings, and events.
• Provide administrative support to LBBC’s Leadership Team in a hybrid work environment, including calendar management, meeting scheduling, and communication with external stakeholders.
• Prepare accurate minutes for staff and Board meetings.
• Support HR with new employee onboarding, including technology setup, orientation, and scheduling.
• Coordinate staff business travel and serve as the liaison with LBBC’s contracted travel agency.
• Assist staff with travel and registration logistics for national conferences and meetings.
• Contribute to additional projects and responsibilities as needed to support LBBC’s mission and organizational priorities.

Benefits

• Health, dental, and vision insurance
• 401(k) with annual 4% employer match plus an additional annual discretionary contribution
• Generous paid time off plan
• Flexible work arrangements in a hybrid working environment
• Organization-issued laptop plus cell phone/internet stipend
• Paid parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed