Administrative Coordinator

Doyon Limited•Anchorage, AK

5d•Onsite

About The Position

The Administrative Coordinator provides support to executive leadership, manages office workflows and document control, and supports daily operational functions to ensure efficiency and effectiveness within the office.

Requirements

3–5 years of experience supporting senior leadership or C‑suite executives; Ability to anticipate executive needs and proactively resolve issues
Strong report‑writing skills, including the ability to compile, interpret, and present information clearly and professionally
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other productivity tools
Exceptional written and verbal communication skills
Exceptional writing, editing, and proofreading abilities
Experience preparing executive-level presentations, summaries, and briefing materials
Proven ability to manage confidential information with discretion
Strong organizational skills with experience handling multiple priorities in a fast-paced environment
Demonstrated ability to build relationships and collaborate with internal and external stakeholders
High attention to detail and accuracy
Valid Alaska driver’s license and ability to meet Fairweather insurance requirements.
Demonstrated professionalism, emotional intelligence, and problem‑solving skills aligned with Fairweather’s values.

Nice To Haves

Experience with project coordination or light project management preferred
Experience with proposal writing
Familiarity with contractual documents and document control processes

Responsibilities

Working closely with the senior executive leadership to manage calendars, travel, logistics, and workflow.
Provide administrative support to include document management, word processing, spreadsheet creation, reports, and general office support.
Plan and prepare meetings, including agendas, itineraries, materials, locations, virtual links, and calendar management.
Respond to phone calls, emails, voicemails, mail, and greet guests, directing inquiries to appropriate staff.
Support daily departmental operations, administrative duties, and special projects as assigned.
Coordinate travel and logistics for company personnel.
Complete finance‑related tasks such as check requests, coding support, travel preparation, and credit card reconciliations (including organized receipt management).
Track and manage department supply inventory; maintain office equipment and workspace areas.
Support department safety and security by executing emergency procedures when required.
Adapt to frequently changing priorities, systems, processes, and team organization while maintaining accuracy and productivity.
Assist management with various projects and special assignments from initiation through completion.
Orient new employees to the department; serve as a resource, mentor, and trainer.
Deliver professional customer service to staff, clients, vendors, and stakeholders, using diplomacy and discretion with confidential information.
Supervises the receptionist and provides break and vacation relief.