Administrative Coordinator

Ball State University•Muncie, IN

2d•$17 - $18•Onsite

About The Position

Join a student-focused team in the Department of Marketing where your organizational expertise and passion for collaboration can make a meaningful impact. This role serves as the operational hub of the department, partnering closely with faculty, students, alumni, and partners to support innovative programs and exceptional student experiences. From coordinating budgets, events, communications, and office operations to leading student employees and enhancing department initiatives, you'll play a vital role in advancing the department's success. The ideal candidate will thrive in a fast-paced environment that values continuous improvement, and exceptional service. If you enjoy building relationships, solving problems, taking initiative, and being part of a supportive community dedicated to learning and growth, this is an excellent opportunity to make a meaningful impact. Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.

Requirements

Experience in office administration management, or customer service.
Demonstrated ability to coordinate multiple priorities, communicate effectively with various audiences, and work collaboratively in a team environment.
Ability to quickly learn new technologies, software applications, and university systems.
Strong organizational, interpersonal, written, and verbal communication skills.
Current authorization to be employed in the United States without employer sponsorship.

Nice To Haves

Bachelor's degree from an accredited institution.
Experience in higher education or an academic office.
Experience supervising graduate assistants, student employees, interns, or similar staff.
Experience coordinating events, communications, websites, or social media.

Responsibilities

Coordinate the daily administrative and operational functions of the Department of Marketing and the Center for Professional Selling.
Develop and coordinate administrative systems, support implementation of departmental priorities, and foster a welcoming, collaborative, and student-centered environment that advances departmental, college, and university goals.
Maintain, monitor, reconcile, and coordinate departmental budgets, purchasing, travel, Foundation accounts, procurement, and financial processes; recommend purchases, monitor expenditures, verify receipt of goods, and ensure compliance with university policies.
Recruit, hire, train, supervise, schedule, and support graduate assistants and student employees; coordinate work assignments, approve time, monitor payroll, provide coaching and professional development, and foster a collaborative team environment.
Coordinate departmental facilities, equipment, office operations, inventory, and confidential records; serve as liaison with university support offices to resolve operational needs.
Utilize university systems and technologies to coordinate enrollment, purchasing, travel, scheduling, and departmental operations; demonstrate the ability to quickly learn new systems and identify opportunities to improve efficiency.
Serve as the primary point of contact for prospective students, current students, alumni, employers, faculty, staff, and visitors by creating a welcoming, responsive, and service-oriented environment; communicate effectively, resolve problems, and connect individuals with appropriate resources.
Coordinate departmental communications by maintaining the department website, calendars, shared resources, newsletters, forms, and other communication tools; contribute to social media, recruitment, event planning, and promotional initiatives based on departmental needs and individual strengths.
Build collaborative relationships across the department and university; work effectively with diverse stakeholders while demonstrating initiative, sound judgment, creative problem solving, and a commitment to continuous improvement.
Perform other related duties as assigned and maintain regular and predictable attendance.

Benefits

Paid 10 to 24 vacation days
12 sick days
10 holidays a year
Paid parental leave (6 weeks)
Affordable health and dental insurance
Robust long-term disability and life insurance plans
Range of retirement benefits
90 percent of your child's (or children's) undergraduate college tuition at Ball State
100 percent of the tuition costs for you to earn your undergraduate degree
80 percent of your graduate tuition