Administrative Coordinator

H&S Family of Bakeries•Rosedale, MD

4d•Hybrid

About The Position

This role is responsible for managing daily office operations and administrative tasks, providing comprehensive administrative support, and assisting with payroll processing and coordination. The Administrative Coordinator will ensure smooth office functioning, accurate payroll data, and effective communication across departments.

Requirements

High school diploma or GED required
2+ years of administrative or office coordination experience
Previous payroll experience required
Strong knowledge of Microsoft Office Suite, especially Excel and Outlook
Excellent organizational, communication, and multitasking skills
Ability to handle confidential information with professionalism
Strong attention to detail and accuracy

Nice To Haves

Associate’s degree preferred
Experience with payroll systems such as ADP, Paychex, UKG, or similar preferred
Experience in manufacturing, warehouse, or distribution environments
Familiarity with HR and payroll compliance regulations
Bilingual skills are a plus

Responsibilities

Manage daily office operations and administrative tasks
Answer phones, respond to emails, and direct inquiries appropriately
Schedule meetings, appointments, and maintain calendars
Prepare reports, correspondence, and other business documents
Maintain organized filing systems, both electronic and paper
Order office supplies and coordinate vendor services
Assist with onboarding paperwork and employee documentation
Process and review employee timecards and attendance records
Assist with weekly or bi-weekly payroll processing
Ensure payroll data accuracy, including hours worked, overtime, deductions, and paid time off
Maintain payroll records in compliance with company policies and applicable laws
Respond to employee payroll questions and resolve discrepancies
Coordinate with HR and accounting departments regarding payroll updates and employee status changes
Assist with payroll reporting and audits as needed
Support department projects and operational initiatives
Coordinate communication between departments and employees
Maintain confidentiality of employee and company information
Ensure compliance with company policies and procedures