Administrative Coordinator - Department of Health Professions

James Madison University•Harrisonburg, VA

4d•Onsite

About The Position

The Department of Health Professions is seeking an Administrative Assistant to manage the offices of the Physician's Assistant (PA) and Athletic Training (AT) programs. This role is crucial for the smooth operation of these programs within the College of Health and Behavioral Studies.

Requirements

Strong understanding of office administration practices.
Advanced proficiency in Microsoft Office applications, particularly Word and Excel.
Excellent computer, typing, and data-entry skills.
Exceptional attention to detail.
Strong organizational and leadership abilities.
Effective accounting/bookkeeping knowledge.
Outstanding written, verbal, and telephone communication skills.
Ability to manage multiple priorities in a fast-paced environment.
Ability to follow through on tasks.
Ability to maintain strict confidentiality.

Nice To Haves

Understanding of university operations, including the relationship between academic programs, departments, colleges, and student services.

Responsibilities

Managing program offices for the Physician's Assistant (PA) and Athletic Training (AT) programs.
Supporting directors and faculty within the programs.
Coordinating class schedules.
Maintaining student and admissions records.
Serving as a liaison with the Graduate School and Registrar’s Office.
Handling communications and visitor inquiries.
Overseeing lab equipment and inventory.
Processing faculty travel and reimbursements.
Reconciling program assets.
Supporting admissions activities by managing application portals.
Coordinating interviews and campus visits.
Assisting with admissions processes.
Communicating admission decisions to the Graduate School.