Administrative Coordinator - B&S Corporate
About The Position
Barrett & Stokely, a real estate investment and management firm, has been engaged in all aspects of multifamily real estate development and management since 1975. Throughout that time, we have remained steadfast in our approach: We deliver solutions for complex real estate challenges, while providing exceptional service. Our current portfolio includes over 12,000 multifamily apartment homes in the Midwest. With over 300 employees, our company strives each day to provide an exciting and fulfilling working environment where people want to come to work! Every Barrett & Stokely employee has a hand in fulfilling our purpose - We enhance neighborhoods and build communities. CORE VALUES: Build Trust, Share Respect Invest in People Thoughtful Decision Making Growth through Learning Positivity Come be a part of such a rewarding experience!
Requirements
- High School Diploma or G.E.D. required.
- Must have three (3) years of experience supporting office operations, coordination, or administrative functions in a professional environment.
- Valid driver's license and reliable transportation required.
Responsibilities
- Maintain supplies for shared office areas, kitchens, and training room, including standard supplies and employee-requested items.
- Complete related ordering and inventory tracking while following budget guidelines.
- Reconcile monthly spend with accurate expense allocation and recommend cost-saving adjustments.
- Coordinate office vendor services, including copier/printer service, postage machine support, shredding services, office supply vendors, kitchen/beverage services, cleaning follow-up, and other office service providers.
- Complete related scheduling, issue communication, and follow-up tracking through resolution.
- Provide backup support for the digital visitor management system, including monitoring visitor notifications, confirming appropriate employee notification, following up on unacknowledged notifications, and escalating system issues as needed.
- Process all incoming and outgoing mail daily, including preparation of certified and overnight deliveries, and assist with package delivery notifications and pickup follow-up.
- Maintain property mailing labels and the employee mail distribution system based on property and employee changes.
Benefits
- Medical Insurance
- Dental Insurance (Employer Paid Employee Coverage)
- Vision Insurance (Employer Paid Employee Coverage)
- 401(k) and Employer Match
- Paid Time Off
- Paid Holidays and Floating Holidays
- Paid Childbirth Medical Leave and Paid Parental Leave
- Life Insurance (Employer Paid)
- Short-Term and Long-Term Disability
- Supplemental Life Insurance
- Employee Assistance Program (EAP) (Employer Paid)
- Health Savings Account (HSA) and Employer Match
- Service Awards
- Employee Referral Bonus
- Employee Discount
- Professional Development
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
