Administrative Coordinator

Amgen • Thousand Oaks, CA

1d • $69,641 - $94,221

About The Position

Join Amgen’s Mission of Serving Patients At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do. Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity and obesity-related conditions. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives. Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career. The Administrative Coordinator provides high-quality, complex administrative support to executive leaders, directors, and cross-functional teams. This role enables operational efficiency by managing calendars, coordinating meetings and travel, supporting business processes, and ensuring seamless execution of department priorities in a fast-paced, dynamic environment.

Requirements

• Associate’s degree and 2 years of administrative experience OR 2 years in a technical school setting with hands-on experience OR High school diploma / GED and 4 years of administrative experience

Nice To Haves

• 3-5+ years of experience supporting multiple leaders or large teams.
• Extensive experience managing complex calendars across time zones.
• Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and collaboration tools (e.g., Teams, SharePoint).
• Experience with expense systems, invoicing, and financial processes.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to operate in a fast-paced, deadline-driven environment.
• High level of discretion with confidential information.
• Proactive, solutions-oriented mindset with strong problem-solving capabilities.

Responsibilities

• Manage complex executive and team calendars, including scheduling across multiple time zones.
• Proactively identify scheduling conflicts and recommend solutions.
• Coordinate candidate interviews, onboarding, and team logistics as needed.
• Plan, organize, and execute internal and external meetings (virtual and in-person).
• Prepare agendas, capture meeting minutes, and track follow-ups/action items.
• Coordinate logistics including meeting rooms, catering, A/V setup, and visitor accommodations.
• Support large-scale events, offsites, and training sessions.
• Coordinate domestic and international travel arrangements (flights, hotels, transport).
• Prepare and submit expense reports in a timely and compliant manner.
• Manage itineraries and travel logistics for executives and teams.
• Manage purchase orders, invoices, and expense-related processes.
• Support budget tracking and reporting as required.
• Maintain department files, databases, and documentation systems.
• Ensure compliance with internal policies and procedures.
• Maintain distribution lists, organizational charts, and contact databases.
• Support internal communications and team updates.
• Serve as a primary point of contact for administrative inquiries.
• Coordinate cross-functional collaboration across internal and external stakeholders.
• Manage administrative aspects of vendor and partner relationships.
• Support onboarding of vendors and processing of related documentation.
• Participate in project teams and assist with special initiatives.
• Track deliverables, timelines, and key actions to ensure execution.

Benefits

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts
• A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
• Stock-based long-term incentives
• Award-winning time-off plans
• Flexible work models where possible.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree