Administrative Coordinator (GYN/OB)

Johns Hopkins University•Baltimore, MD

7d•$19 - $35•Onsite

About The Position

The Administrative Coordinator provides administrative support and performs general office management duties necessary for the efficient operation of an office, unit, or program. The role requires significant collaboration and coordination with others. The position is in the Reproductive Science and Women's Health department at Eastern High Campus, School of Medicine, with a Monday–Friday, 9 a.m.–5 p.m. schedule.

Requirements

High school diploma or graduation equivalent.
Two years of related experience; additional education may substitute for required experience under the JHU equivalency formula.
Highly proficient with Microsoft Office programs, including Outlook, Word, Excel, and PowerPoint.
Intermediate proficiency in calendar management, electronic office tools, event coordination, financial administration, meeting coordination, office procedures, oral and written communications, organizational skills, and report writing.

Responsibilities

Plan, support, and organize daily activities of the office, unit, or program.
Manage team or individual calendars, schedule meetings, and coordinate related logistics.
Prepare meeting materials, provide staff support during meetings, draft minutes, and monitor and follow up on action items.
Coordinate general office services such as payroll, purchasing, records control, office moves or renovations, repairs, and maintenance.
Serve as a liaison or contact for internal and external service providers, as needed.
Identify and resolve administrative problems and issues.
Analyze operating practices, processes, and procedures, including record-keeping systems, forms control, office layout, and workflow requirements.
Develop and recommend administrative processes and procedures to improve efficiency in general office operations; interpret and communicate operating policies.
Develop and compile reports.
Assist with preparing presentations.
Assist with planning special events and functions, including workshops and conferences.
Perform non-routine and confidential administrative functions as needed.
Coordinate work assignments for students and/or temporary office support, as needed.
Coordinate preparation, setup, and logistics for events and functions.
Assist with basic financial tasks such as expense reports, invoices, and reimbursements.
Perform other duties as assigned.