Administrative Coordinator, Solid Organ Transplant

UT Southwestern Medical Center•Dallas, TX

2d•Hybrid

About The Position

The Administrative Coordinator is a key member of the Solid Organ Transplant team, providing comprehensive administrative and operational support to department leadership. Working under minimal direction, this role coordinates and supervises major and very complex activities, programs, functions, and projects for a large office, department, or division. The position supports meeting and calendar management, travel, human resources, financial processes, departmental events, and administrative operations. The role is 100% onsite during training and hybrid afterward.

Requirements

High school graduation.
10 years of progressively responsible administrative experience in a business, medical, scientific, or health care environment; higher education completed may be considered in lieu of minimum requirements.
Good general health and ability to cope with stress.
Ability to use common office equipment, including a computer, copier, phone, and fax.
Excellent verbal and written communication and problem-solving skills.
Extensive experience with spreadsheet, word-processing, and graphic skills.
Working knowledge of computer systems.

Nice To Haves

Bachelor’s degree in Business Administration, Healthcare Administration, or a directly related field.
2 years of supervisory experience.

Responsibilities

Coordinate and supervise major or very complex projects, activities, and special functions, including establishing, reviewing, and revising policies and procedures.
Supervise clerical and administrative employees working on programs, activities, or special functions; interpret policies and procedures; and ensure timely and efficient operations.
Train clerical and administrative employees, provide input to performance appraisals, and recommend personnel actions.
Support special projects, including collecting, organizing, and analyzing data; preparing timelines; and writing reports.
Develop and deliver special presentations.
Coordinate activity, program, or project budgets in accordance with accounting practices and procedures, and prepare and submit reports using spreadsheet and word-processing software.
Coordinate leaders’ daily calendars and schedules and triage calls from colleagues, patients, visitors, and vendors.
Make travel arrangements and plan meeting itineraries for leaders, outside visitors, and official guests.
Compile and submit travel reports for departmental leaders and handle approvals and follow-up for University Hospital personnel and some physicians.
Identify operational problems and suggest solutions.
Periodically review departmental policies, manuals, and organization charts, and provide suggestions to improve policies, procedures, workflow, and effectiveness.
Perform other duties as assigned.

Benefits

PPO medical plan, available day one at no cost for full-time employee-only coverage.
100% coverage for preventive healthcare with no copay.
Paid Time Off, available day one.
Retirement Programs through the Teacher Retirement System of Texas (TRS).
Paid Parental Leave Benefit.
Wellness programs.
Tuition Reimbursement.
Public Service Loan Forgiveness (PSLF) Qualified Employer.
On-site childcare.
Paid holidays.
Merit increases.