Administrative Coordinator - G118 - Chief of Police

Columbus Consolidated Government • Columbus, GA

10d • Onsite

About The Position

This position is responsible for managing, planning, and directing the daily administrative, office, and recordkeeping functions of the department. It coordinates the work of other clerical and administrative staff in the Chief’s Office and provides information regarding policies and procedures for completing administrative tasks. The role involves answering incoming calls for the Chief of Police, routing calls, and taking and relaying messages. It also assists in resolving complaints, maintains the Chief's calendar and contact information, and arranges meetings and appointments. The Administrative Coordinator maintains files and secures documents of a sensitive nature, constructs, types, and formats various correspondence, charts, databases, reports, programs, and PowerPoint presentations. Additionally, this role ensures that office supplies are available and equipment is operational, initiates work-order requests and follow-ups, and maintains personnel information for the department. It also manages time books, assists with payroll completion, and performs other personnel duties as needed. The position assists with special events such as promotion ceremonies and other departmental functions, serves as a liaison between the Chief, other department representatives, and outside agencies, and interacts with supervisors and other department members. It ensures the distribution of information throughout the department, researches and retrieves information as requested by the supervisor, and assists in preparing the annual budget. Performs other related duties as assigned.

Requirements

• Knowledge of department policies and procedures.
• Knowledge of management and supervisory techniques.
• Skill in maintaining confidentiality about sensitive personnel issues.
• Skill in mathematics.
• Skill in computers and various software programs such as Word, Excel, Power Point, Outlook, Adobe Reader, and Advantage 360.
• Skill in creating and managing files.
• Skill in interpersonal relations.
• Skill in oral and written communication.
• Completion of specialized training in the occupational field, in addition to basic skills typically associated with a high school education.
• Experience sufficient to thoroughly understand the work of subordinate positions and to be able to answer questions and resolve problems, usually associated with one to three years experience or service.
• Possession of a valid driver’s license to operate the motor vehicle assigned. Requirement exists at the time of hire and as a condition of continued employment.

Responsibilities

• Managing, planning, and directing the daily administrative, office, and recordkeeping functions of the department.
• Coordinating the work of other clerical and administrative staff in the Chief’s Office.
• Providing information regarding policies and procedures for completing administrative tasks.
• Answering incoming calls for the Chief of Police, routing calls as required, and taking and relaying messages.
• Assisting in resolving complaints.
• Maintaining the Chief's calendar and contact information; arranging meetings and appointments.
• Maintaining files and securing documents of a sensitive nature.
• Constructing, typing, and formatting various correspondence, charts, databases, reports, programs, and PowerPoint presentations, and scanning items to reformat as required.
• Ensuring that supplies are available for office use; ensuring that office equipment is operational; initiating work-order requests and follow-ups.
• Maintaining personnel information for the department.
• Maintaining time books and assisting with completion of payroll, and other personnel duties as needed.
• Assisting with special events such as promotion ceremonies and other departmental functions.
• Serving as liaison between the Chief, other department representatives, and outside agencies.
• Interacting with supervisors and other department members.
• Ensuring distribution of information throughout the department.
• Researching and retrieving information as requested by supervisor.
• Assisting in preparing the annual budget.
• Performing other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED