Administrative Coordinator
McGill University•Billings Township, ON
•CA$29 - CA$36•Onsite
About The Position
Under the direction of the immediate supervisor, the Administrative Coordinator provides direct support to the Director and administrative support to the unit. Participates in ensuring the smooth functioning of the unit’s operations. Acts as resource person for policies and procedures. Assists in the organization of unit activities. Responsible for documents and files of the unit. Maintains computerized information systems.
Requirements
- DEP - Secretarial Studies 4 Years Related Experience / DEP - Office Systems
- Demonstrated organizational skills and ability to multi-task.
- Ability to prioritize, meet strict deadlines and to work under pressure.
- Must be service-oriented and able to transmit and receive information accurately.
- Excellent written communication and interpersonal skills.
- Demonstrated ability to work in a PC environment using Windows, databases, spreadsheets, Banner, Minerva (SIS).
- English and French, spoken and written.
Responsibilities
- Provide efficient and timely administrative support to the Institute’s Director, enabling her to fulfill her mandate
- Coordinate IHSE Events, including the Cruess Symposium on Health Sciences Education, Donor Celebrations, and Health Sciences Education Rounds
- Coordinate the competitive FMHS Health Sciences Education External Awards
- Maintain the IHSE website, podcast administration, and produce social media feeds (e.g. LinkedIn)
- Provides administrative support for the IHSE Executive Committee meetings, and new IHSE Committees meetings
- Participate in the smooth functioning of weekly IHSE membership meetings
- Coordinate itineraries for guest speakers and visiting lecturers
- Update and maintain IHSE Policy Documents
- Assist with expense reports for IHSE faculty members
- Write / proof / edit documentation including emails, letters, annual reports, faculty biographies, meeting minutes, general office correspondence, and presentations
- Monitor inventory and purchase supplies and equipment. Arranges for servicing of office equipment.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
