Administrative Coordinator, High School Editorial Group (Contractor Opportunity)

Macmillan•,

3d•Remote

About The Position

BFW Publishers is seeking a contractor Administrative Coordinator to support its High School Editorial group. The role provides administrative support to editorial team members and works closely with the group’s full-time Administrative Coordinator. It also coordinates with cross-functional teams—including Accounts Payable, Finance, Legal, and Marketing—and external collaborators such as authors, vendors, freelancers, and educators. The position supports the team’s daily operations through tasks such as preparing manuscripts, processing payments and errata, updating company-system data, and addressing other administrative needs. It is a six-month contract administered through Noor Staffing Group, with possible extension based on workload and performance. Weekly hours are expected to fluctuate between 15 and 20, based on available work. The role is remote and pays $27 per hour.

Requirements

High school diploma.
Willingness to commit to the role for a minimum of six months.
Experience providing administrative support in an office environment.
Experience in a deadline-driven job with deliverables.
Ability to oversee multiple tasks simultaneously, prioritize appropriately, stay organized, communicate progress, and meet deadlines.
Excellent written and oral communication skills and ability to interact professionally with stakeholders at all levels, including internal teams, cross-functional partners, and external clients or customers.
Collaborative mindset and customer-service-oriented approach toward colleagues.
Focused, productive, flexible, and positive attitude; team spirit; motivation to take ownership of tasks and solve problems with minimal direction.
Enthusiasm for using new technology systems, AI, new processes, and new ways of working.

Nice To Haves

College degree preferred.

Responsibilities

Communicate proactively across teams to gather information, answer questions, and resolve problems.
Coordinate and process errata.
Code and process invoices.
Order payments for authors and vendors.
Order gift cards and payments for market research participants.
Prepare manuscripts for turnover into Production.
Create Jira tickets to facilitate project management.
Prepare and update spreadsheets, logs, and other tracking documents.
Program surveys and process results data in Qualtrics.
Prepare request documents for contracts and agreements.
Route documents through DocuSign.
Onboard and maintain contractors via a third-party management tool.
Perform other administrative tasks as required.