CLS Administrative Coordinator

Volunteers of America Southeast Louisiana Inc•New Orleans, LA

13d

About The Position

The Administrative Coordinator provides administrative and clerical support to the Community Living Services Program Director and program staff, helping maintain an efficient office environment and confidentiality. The work includes routine office tasks, maintaining personnel records, entering information into the program’s electronic reporting systems, completing reports, processing invoices, maintaining filing systems, and performing related duties. The role requires using computers, software, scanners, and other office equipment, as well as adapting to new tasks and recommending improvements. The position supports program goals through scheduling and deliverables, manages routine clerical operations and communications, coordinates meetings and records minutes and action items, and assists the Program Director with fiscal matters, including the program budget. It also supports C.A.R.F. Accreditation, may provide supervision to support staff as needed, and maintains the Program Director’s calendar and appointments. The role may require evacuating with the program during hurricane season. Additional non-essential duties include following the designated dress code, helping transport and stock office supplies and equipment, and performing light housekeeping in the office.

Requirements

Competent computer skills, including MS Office, and knowledge of office equipment.
Proficient verbal and written communication skills.
Organizational, planning, work management, and prioritization skills.
Problem-solving ability, attention to detail, accuracy, flexibility, and reliability.
Ability to use computers, software programs, scanners, and other office equipment.
Ability to learn adaptively and recommend improvements.
Ability to perform work involving a personal computer keyboard, calculator, and other office equipment.

Nice To Haves

Bachelor’s degree preferred.
Documented, verifiable office experience strongly preferred.

Responsibilities

Provide administrative support to the Program Director and program staff.
Execute plans, schedules, and supporting deliverables designed to meet program goals.
Handle routine clerical operations and communications.
Coordinate meeting logistics and maintain detailed minutes and action item lists.
Support the Program Director in monitoring and maintaining fiscal matters, including the program budget.
Prepare reports and analyses as requested by the Program Director.
Assist the program with C.A.R.F. Accreditation.
Provide supervision to support staff as needed.
Maintain the Program Director’s calendar and appointments.
Evacuate with the program during hurricane season when required.
Perform related duties as assigned.
Adhere to the designated dress code for the role.
Assist with transporting, stocking, and shelving office supplies and equipment.
Perform light housekeeping to keep the office area clean and tidy.