Administrative Coordinator, SBM

EDI - Executive Director Incorporated • Milwaukee, WI

19d • Hybrid

About The Position

The Administrative Coordinator provides general administrative support to staff and volunteers of the Society of Behavioral Medicine (SBM), a nonprofit organization bringing together professionals across behavioral and biomedical disciplines. The role supports association operations, membership services, programs, committees, and communications. It is a full-time, non-exempt position requiring 37.5 hours per week, based in Executive Director, Inc.’s downtown Milwaukee office, with at least two onsite days each week, including Wednesday. Travel is required for 1–2 weeks per year, and some evening and weekend work may be required.

Requirements

• Outstanding interpersonal, organizational, and communications skills.
• Ability to manage multiple tasks with competing deadlines.
• Proficiency in Microsoft 365.
• Bachelor’s degree or equivalent experience preferred.

Nice To Haves

• Experience with a CRM platform or similar database management tools.
• Previous nonprofit management experience and/or familiarity with nonprofit boards of directors.

Responsibilities

• Monitor the association’s information email and voicemail box.
• Process membership dues, Annual Meeting registrations, and program tuition payments.
• Process invoices and payments from outside vendors, website advertisements, and other purchase orders.
• Serve as liaison to assigned councils, committees, and working groups, including the Organizational Partnerships Committee.
• Assist the Senior Program Manager with Achievement Award and Fellowship nominations, and applications to the Leadership Institute, Diversity Institute, and Early-Career Researcher Mentoring Program.
• Manage the association’s membership database.
• Provide technical support to users of the association’s website.
• Schedule conference calls and maintain the association’s shared calendar and contact groups.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level