Administrative Coordinator – Residency Program for Advanced Practice Provider

Family Health Centers of San Diego•San Diego, CA

1d•Hybrid

About The Position

Family Health Centers of San Diego (FHCSD) is seeking an Administrative Coordinator to provide intermediate-level clerical and administrative support for assigned managers and departments. This role involves a variety of duties such as data collection, entry, and basic analysis, creating intermediate reports, processing paperwork, coordinating meetings, ordering supplies, and basic project coordination. The Administrative Coordinator will handle routine and non-routine correspondence, work with confidential information, and interact with diverse customers, patients, visitors, and internal staff. FHCSD's Advanced Practice Provider (APP) Residency Program is a 12-month educational program for recent nurse practitioner and physician assistant graduates, offering a salaried opportunity to enhance clinical skills for a career in community medicine. The program aims to prepare APPs to manage complex care in a multicultural, socioeconomically diverse population and develop integrative skills for patient-centered medical homes in underserved communities.

Requirements

High School diploma or GED equivalent required.
College level coursework in English, Business Administration, and Mathematics required.
2 years administrative support experience required, preferably in the medical/health-related field.
Ability to type 40 - 50 WPM.
Ability to accurately complete data entry at relatively high speed, utilizing grammar and spell check software.
Exceptional knowledge of business English, including proper grammar, spelling, and punctuation.
Intermediate knowledge of mathematics and intermediate level of calculation skills.
Traveling between sites and other locations is occasionally required.
Must have a valid California driver’s license, an automobile, and proof of minimum levels of car insurance as required under California law, although limits of $100,000 are recommended.
An acceptable driving record is also required.

Nice To Haves

Bachelor's degree in related field preferred.

Responsibilities

Work closely with the APP residency Program director to perform administrative duties related to program operations
Create and disseminate resident curriculum schedules and program’s monthly calendars
Build templates and open schedules in CMIS
Track and manage resident and faculty time off requests
Communicate with clinic directors/department leaders regarding administrative issues related to hosting learners (patient registration, timecards, etc.)
Field questions and concerns from preceptors, clinic directors/department leaders, and residents, and pass concerns along to program director as appropriate
Circulate and collect evaluations for clinical rotations and each didactic session
Compile evaluation data to present to program director
Coordinate with guest lecturers (including scheduling, providing parking information, setting up for lectures)
Track resident productivity
Coordinate with Communications department regarding program marketing (website, recruitment flyers, etc.)
Plan and coordinate residents’ graduation ceremony
Attend and record meetings for Residency Advisory Committee
Assist program director on the program’s application for accreditation
Other duties as fit based on applicant's special skills/experience
Performs other duties as assigned.