Administrative Coordinator – Residency Program for Advanced Practice Provider
About The Position
Family Health Centers of San Diego (FHCSD) is seeking an Administrative Coordinator to provide intermediate-level clerical and administrative support for assigned managers and departments. This role involves a variety of duties such as data collection, entry, and basic analysis, creating intermediate reports, processing paperwork, coordinating meetings, ordering supplies, and basic project coordination. The Administrative Assistant II will also handle routine and non-routine correspondence and work with confidential information, interacting with diverse customers, patients, visitors, and internal staff. The position specifically supports FHCSD’s Advanced Practice Provider (APP) Residency Program, a 12-month educational program for recent nurse practitioners and physician assistants, offering a salaried opportunity to enhance clinical skills for a career in community medicine and prepare APPs to manage complex care in a diverse population.
Requirements
- High School diploma or GED equivalent required.
- College level coursework in English, Business Administration, and Mathematics required.
- 2 years administrative support experience required, preferably in the medical/health-related field.
- Ability to type 40 - 50 WPM.
- Ability to accurately complete data entry at relatively high speed, utilizing grammar and spell check software.
- Exceptional knowledge of business English, including proper grammar, spelling, and punctuation.
- Intermediate knowledge of mathematics and intermediate level of calculation skills.
- Traveling between sites and other locations is occasionally required.
- Must have a valid California driver’s license, an automobile, and proof of minimum levels of car insurance as required under California law, although limits of $100,000 are recommended.
- An acceptable driving record is also required.
Nice To Haves
- Bachelor's degree in related field preferred.
Responsibilities
- Work closely with the APP residency Program director to perform administrative duties related to program operations
- Create and disseminate resident curriculum schedules and program’s monthly calendars
- Build templates and open schedules in CMIS
- Track and manage resident and faculty time off requests
- Communicate with clinic directors/department leaders regarding administrative issues related to hosting learners (patient registration, timecards, etc.)
- Field questions and concerns from preceptors, clinic directors/department leaders, and residents, and pass concerns along to program director as appropriate
- Circulate and collect evaluations for clinical rotations and each didactic session
- Compile evaluation data to present to program director
- Coordinate with guest lecturers (including scheduling, providing parking information, setting up for lectures)
- Track resident productivity
- Coordinate with Communications department regarding program marketing (website, recruitment flyers, etc.)
- Plan and coordinate residents’ graduation ceremony
- Attend and record meetings for Residency Advisory Committee
- Assist program director on the program’s application for accreditation
- Other duties as fit based on applicant's special skills/experience
- Performs other duties as assigned.
Benefits
- Competitive Salary with Excellent Benefits
- Retirement Plan with Employer Match
- Paid Time Off, Extended Sick Leave and Paid Holidays
- Medical/Dental/Vision/FSA/Life Insurance
- Employee Discounts and Wellness Programs
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
