Administrative Coordinator – Residency Program for Advanced Practice Provider

Family Health Centers of San Diego•San Diego, CA

23h•Onsite

About The Position

Family Health Centers of San Diego (FHCSD) is seeking an Administrative Coordinator to provide intermediate-level clerical and administrative support for assigned managers and departments, working under limited supervision. The role involves a broad range of duties including data collection, entry, basic analysis, intermediate report creation (with graphs and pivot tables), filing, processing paperwork, coordinating meetings, ordering supplies, and basic project coordination. The Administrative Coordinator will handle routine and non-routine correspondence and work with confidential and sensitive information, interacting with diverse customers, patients, visitors, and internal contacts at all organizational levels. This position specifically supports FHCSD’s Advanced Practice Provider (APP) Residency Program, a 12-month educational program for recently-graduated nurse practitioners and physician assistants. This program aims to enhance clinical skills and prepare APPs for careers in community medicine, focusing on managing complex patient care in multi-cultural, socioeconomically diverse populations within a Patient-Centered Medical Home model in medically underserved communities. FHCSD's mission is to provide caring, affordable, high-quality health care and supportive services to everyone, with a special commitment to uninsured, low-income, and medically underserved persons, operating over 90 sites across San Diego County and serving over 227,000 patients annually.

Requirements

High School diploma or GED equivalent required
College level coursework in English, Business Administration, and Mathematics required
2 years administrative support experience required, preferably in the medical/health-related field
Ability to type 40 - 50 WPM
Ability to accurately complete data entry at relatively high speed, utilizing grammar and spell check software
Exceptional knowledge of business English, including proper grammar, spelling, and punctuation
Intermediate knowledge of mathematics and intermediate level of calculation skills
Traveling between sites and other locations is occasionally required
Must have a valid California driver’s license, an automobile, and proof of minimum levels of car insurance as required under California law, although limits of $100,000 are recommended
An acceptable driving record is also required
California law requires all drivers to obtain a valid California driver’s license within ten days of establishing residency

Nice To Haves

Bachelor's degree in related field preferred

Responsibilities

Work closely with the APP residency Program director to perform administrative duties related to program operations
Create and disseminate resident curriculum schedules and program’s monthly calendars
Build templates and open schedules in CMIS
Track and manage resident and faculty time off requests
Communicate with clinic directors/department leaders regarding administrative issues related to hosting learners (patient registration, timecards, etc.)
Field questions and concerns from preceptors, clinic directors/department leaders, and residents, and pass concerns along to program director as appropriate
Circulate and collect evaluations for clinical rotations and each didactic session
Compile evaluation data to present to program director
Coordinate with guest lecturers (including scheduling, providing parking information, setting up for lectures)
Track resident productivity
Coordinate with Communications department regarding program marketing (website, recruitment flyers, etc.)
Plan and coordinate residents’ graduation ceremony
Attend and record meetings for Residency Advisory Committee
Assist program director on the program’s application for accreditation
Other duties as fit based on applicant's special skills/experience
Performs other duties as assigned