Administrative Coordinator 4

State of Louisiana • Lafayette, LA

4d • Onsite

About The Position

The mission of the Acadiana Area Human Services District is to improve the quality of life for the citizens of Acadiana who have behavioral health and/or intellectual/developmental disabilities. We’re seeking a friendly, detail-oriented individual to join our team. If you are someone who thrives in a busy, customer-service-focused setting, is passionate about making a difference, and has the ability for staying organized, while maintaining a smooth and efficient working environment, then this is the position for you.

Requirements

• Three years of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Nice To Haves

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.
• Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.
• Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.
• Managing Time: The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.

Responsibilities

• Provides an array of administrative support functions to clients and professional staff under the direct supervision of the Administrative Program Manager.
• Greets and registers clients of the Adult and Children’s Service programs; answers, screens and refers calls to professional staff.
• Interviews/screens clients to obtain identifying information and obtains their financial information, i.e., income, insurance, etc.
• Obtains appropriate signatures and documents to authorize treatment of care, and enters demographic information into an Electronic Health Record (EHR) system.
• Serves as a purchasing liaison by preparing and processing purchase orders/requisitions; ordering merchandise, maintaining accurate records of all supplies and equipment purchased and enters into information system; distributes and monitors supplies/equipment as needed.
• Prepares, maintains, and monitors inventory of property/equipment for the clinic and assisting with contract programs.
• Verifies and certifies accurate physical inventory to the Division of Administration LPAA.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed