Administrative Coordinator 1-4

State of Louisiana • Monroe, LA

4d • Onsite

About The Position

This position is in District 05/Mechanic Shop/Unit 550 Ouachita Parish/ Monroe, LA and serves nine parishes of the Department of Transportation and Development. It reports directly to the Mechanic Supervisor B and functions as a Maintenance Clerk in a District wide or Parish wide Maintenance office. The incumbent must be self-motivated and able to perform duties independently with little to no supervision on a regular basis. The incumbent is also expected to exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations that may arise. Candidates with specialized knowledge, skills, and abilities are encouraged to apply. The Louisiana Department of Transportation and Development (DOTD) does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type. Additionally, DOTD serves as a model employer for individuals with disabilities.

Requirements

• Ability to maintain confidential files on employees, including personnel, training, small tools, and productivity used for Performance Planning and Review forms.
• A working knowledge of SAP, (Plant Maintenance, PTMW, MIGO, IFCU, IW21-Notification, and IW31-Work Order), Agile Assets (La.GOV), and Microsoft Office software.
• Ability to type, use a two-way radio, personal computer, fax machine, copier, PDAs, and printers.
• Accepting Direction - The ability to be open and willing to follow guidance or instructions.
• Communicating Effectively - The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Accountability - The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.

Responsibilities

• Ability to maintain confidential files on employees, including personnel, training, small tools, and productivity used for Annual Plannings and Performance Evaluation System.
• Be proficiently skilled with working knowledge of SAP- (Plant Maintenance, PTMW, MIGO, FV60, IFCU, IW21- Notification and IW31- Work Order), eProcurement, Agile Assets (LaGOV), and Microsoft Office software.
• Prepares, enters, and edits Daily Work Reports for Highway Foreman and other maintenance unit staff, which includes information on materials and equipment used, as well as, man hours spent in the Agile Assets, Plant Maintenance, and PTMW systems.
• Prepares and submits payroll audit package for review and audit by the District Business Office.
• May be required to perform other duties as necessary including, but not limited to, emergency/disaster support activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed