Administrative Coordinator, College of Engineering, Alumni Affairs and Development

Cornell University•Ithaca, NY

1d•Hybrid

About The Position

The Cornell Duffield College of Engineering is seeking an Administrative Coordinator to play a vital role in advancing alumni engagement, donor relations, and development efforts that support one of the nation's leading engineering colleges. In this highly visible position, you will provide strategic administrative and project coordination support to the Associate Dean for Alumni Affairs and Development and the Director of Development. You will serve as a key partner in fostering connections with alumni, donors, volunteers, and university leaders while helping drive initiatives that strengthen the future of Cornell Engineering.

Requirements

Associate’s degree and 2 to 4 years relevant experience or equivalent combination.
Strong interpersonal skills and ability to effectively communicate both in writing and verbally.
Organized, detail-oriented, and demonstrated ability to multi-task and meet deadlines.
Ability to work with highly sensitive, personal information and maintain strict confidentiality.
Ability to work with a variety of desktop applications, databases, networked informational systems and the internet.
Demonstrated ability to coordinate events and meetings.
Ability to work with and understand budgets/operating accounts and prepare supporting documentation for business activities.
Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members.

Nice To Haves

Knowledge and experience with the University's policies and procedures.
Knowledge of Alumni Affairs and Development.
Knowledge of Microsoft suite.
Peoplesoft is beneficial.

Responsibilities

Coordinate and support alumni and donor engagement activities in partnership with the Associate Dean, Director of Development, and colleagues across Alumni Affairs and Development.
Prepare meeting briefings, visit materials, stewardship documents, gift reports, and donor correspondence.
Maintain and update donor and alumni information within university databases.
Conduct prospect research and assist with reporting and pipeline development activities.
Support regional travel and engagement initiatives involving college leadership, department chairs, and academic directors.
Help coordinate individual meetings, events, and strategic outreach efforts involving alumni and prospective donors.
Draft, edit, and coordinate correspondence on behalf of senior leaders.
Prepare stewardship reports and development-related communications.
Assist with maintaining and updating web content.
Support alumni engagement, stewardship, and donor relations initiatives in collaboration with campus partners.
Help ensure timely, accurate, and impactful communication with alumni, volunteers, and donors.
Manage complex calendars and scheduling for senior leaders.
Coordinate domestic and regional travel arrangements and related documentation.
Monitor department budgets and process invoices, reimbursements, travel vouchers, and financial transactions.
Prepare and distribute reports and other business materials.
Support volunteer leadership groups, including the Engineering College Council and Campaign Executive Committee.
Serve as an office resource by helping maintain efficient workflows, records, and administrative processes.
Assist with planning and executing alumni engagement, donor, and volunteer events.
Coordinate logistics for campus visits, speaking engagements, meetings, and special events.
Support event-related communications, materials development, and database tracking.
Participate in on-campus and regional activities that support advancement priorities.
Participate in training and professional development opportunities.
Stay current on emerging technologies, tools, and best practices.
Contribute ideas, solutions, and process improvements that advance departmental goals.
Support special projects and other duties as assigned.

Benefits

Comprehensive health care options
Generous retirement contributions
Access to wellness programs
Employee discounts with local and national retail brands
Health and personal leave
Three weeks of vacation
13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
Two additional floating holidays
Tuition-free Extramural Study and Employee Degree Program
Tuition aid for external education
Cornell Children's Tuition Assistance Program