Administrative Coordinator - Northwest

Trust for Public Land•Seattle, WA

1d•Hybrid

About The Position

This position is responsible for the day-to-day coordination of the Northwest Area Director and manages the flow and exchange of information, streamlines interactions, and acts as general administrative and organizational support in a fast-paced environment. This position works closely with the Northwest senior leadership Team, senior management staff, the NW philanthropy team, partners, and elected officials. The position will be based in Seattle, WA. A hybrid in-person/remote office model will be in place for the foreseeable future.

Requirements

Strong commitment to TPL’s shared values (Belonging, Creativity, Collaboration, Impact, and Hope) to effectively work across the organization.
Two years of relevant experience in administrative and organizational support or equivalent.
Excellent organizational abilities, attention to detail, promptness, and dependability.
Experience establishing professional relationships with staff and volunteers.
Experience being an effective collaborator with Sr. Management, Board members and staff.
Able to handle confidential matters with the highest degree of discretion and tact.
High degree of initiative, political astuteness, professionalism, discretion, and good judgment.
Ability to work flexibly, creatively, and independently on assignments, using high degree of judgment, initiative, and discretion.
Experience coordinating work across a distributed organization with other employees, departments, and external organizations.
Knowledge of Microsoft office suite and latest PC software programs for calendaring, database management and research.

Responsibilities

Maintain a complex master calendar of activities and events for the Northwest Area Director.
Arranges meetings, donor visits, appointments, travel arrangements, logistics coordination, and itinerary preparation.
Serves as point of contact for availability and communications.
In coordination with leadership team, ensure that the Northwest Area Director is prepared and in possession of materials and information required for meetings, donor visits, conferences, press conferences and other scheduled events.
Draft and/or edits letters, proposals, contracts, etc.
Work closely with NW leadership team in an active role to develop and cultivate collaboration and information share within NW office and across TPL.
Participate and organize leadership team meetings; create and distribute agendas, meeting summaries, and coordinate/track successful completion of tasks.
Coordinate active and completed project lists, manage process for announcing recently completed projects.
Coordinate and execute with program and philanthropy staff on local events and event logistics, including: advisory board meetings/events, community engagement activities, park openings, donor tours, etc.
Organize and prepare for various office events with staff and/or partners.
Coordinate Director’s participation on board committees
Compile and submit expense reports for Northwest Leadership team.
Other duties as assigned.