Administrative Coordinator, Finance Division

St. Luke's University Health Network • Allentown, PA

1d • Onsite

About The Position

Provides administrative and operational support to the Chief Financial Officer and Finance Division Senior Leadership Team. Coordinates executive schedules, meetings, communications, travel, and leadership activities while managing confidential information and supporting Finance Division priorities. The Administrative Coordinator performs a wide variety of administrative tasks in support of a top executive. Manages complex and confidential issues and problems, referring only the most complex issues to the executive or applicable higher-level team members.

Requirements

• High school diploma or equivalent required.
• A minimum of 3 years of senior leadership support experience required.
• Advanced proficiency with Microsoft Office 365 applications, including Word, PowerPoint, Excel, Outlook, Copilot, Teams, SharePoint and Adobe Acrobat preferred.

Nice To Haves

• Associate or bachelor's degree in business administration program preferred.

Responsibilities

• Maintains complex executive calendars; schedules and confirms appointments, coordinates meetings and related logistics
• Prepares agendas, presentations, reports, correspondence and meeting materials
• Serves as professional point of contact for internal and external stakeholders
• Arranges travel and processes expense reports
• Screens visitors, phone calls, emails, or physical mail
• Maintains confidentiality and exercises sound judgment when handling sensitive information
• Maintains inventory of office supplies and demonstrates appropriate, efficient use of equipment and supplies
• Performs other related duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED