Administrative Coordinator - Part-time

Inova•Falls Church, VA

3d•Onsite

About The Position

Inova Fairfax Hospital - Spiritual Care is looking for a dedicated Administrative Coordinator to join the team. This role will be part-time day shift Monday through Friday 10:30am – 3:30 pm. Inova is consistently ranked a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Requirements

High School Diploma or GED
1 year of relevant office or healthcare experience

Nice To Haves

Volunteer Coordination experience
Strong MS Office Suite experience
EPIC Experience
Previous administrative, healthcare, customer service, or office support experience
Experience handling confidential information and documentation
Familiarity with healthcare operations or patient-facing administrative processes is a plus

Responsibilities

Schedules and coordinates arrangements for meetings and special events including facilities, catering and logistics; Makes travel arrangements as needed.
Tracks and monitors department budget, researches variances, creates and maintains spreadsheets and creates statistical reports; Prepares and distributes monthly budget reports; Assists in preparation of annual budget proposals.
Processes requisitions, invoices, expense reports, prepares check requests, determines appropriate accounting codes and ensures data entry of appropriate information; Responsible for petty cash fund.
Maintains confidential employee records for department staff, processes time sheets, tracks PTO and serves as a liaison with payroll and Human Resources.
Revises and drafts processes and procedures as needed to support efficient and effective department operations; Designs, formats and edits documents and presentations using intermediate and advanced features of MS Office applications (Word, Excel and Power Point).
Ensures maintenance of hard copy and computer files; Builds and maintains databases using Access, Excel, and specialized database applications.
Coordinates schedules of support staff to provide backup for department (meetings, education and PTO); Orients new employees and provides training in department policies and procedures.
May, as required by department, create, maintain and terminate patient charts in compliance with medical record guidelines; Ensures integrity of medical record including patient identification; Guarantees all chart documents are placed in the chart in preparation for transfer or discharge; Returns old medical records to the Medical Record Department at discharge.
May perform additional duties as assigned.