Administrative Coordinator, Global Mobility & Treasury

NMB Technologies Corporation•Los Angeles, CA

27d•$28 - $42

About The Position

The Administrative Coordinator provides clerical, administrative, and logistical support to Global Mobility and Treasury. Under the direct guidance of the Global Mobility Manager, the position carries out routine, template-driven activities across the expatriate lifecycle, including document collection, tracking, and vendor scheduling. The Global Mobility Manager establishes priorities, coordinates administrative workflow, and supervises day-to-day performance for Global Mobility assignments. The Treasurer provides assignments and execution oversight for Treasury work. Global Mobility is the primary function, accounting for approximately 60% of the role. Treasury support accounts for approximately 30%, and general office and unit support accounts for approximately 10%. The position handles sensitive immigration, personal, and financial information and requires careful attention to detail and discretion. No supervisory qualifications are required.

Requirements

High school diploma or equivalent.
1–3 years of corporate administrative assistant, executive coordination, or foundational HR/Immigration support experience.
Full professional fluency in English.
Proficiency with Microsoft Office Suite, including advanced Outlook, structured Excel data tracking, and Word, as well as Google Workspace.
Methodical attention to detail when processing legal, personal identity, and sensitive corporate financial documentation.
Experience handling data privacy regulations (PII) and maintaining executive-level discretion.
Professional, polite, and adaptable communication suited to international corporate cultures.
Must be legally authorized to work for any employer in the United States; employment eligibility verification is required at hire. Visa sponsorship is unavailable.

Nice To Haves

Associate’s or Bachelor’s degree in Business Administration, International Relations, or a related field.
Conversational to professional proficiency in Japanese, including reading, writing, and speaking.
Prior experience navigating workflow databases.

Responsibilities

Assist with logistics for onboarding, relocation, assignment adjustments, and repatriation of incoming and outgoing expatriate employees.
Collect, file, and organize immigration documents, including visas, passport copies, and government notices.
Update and monitor immigration expiration deadlines using internal tracking sheets and tools.
Maintain accurate physical and digital employee profiles and compile basic data reports and lists under the Global Mobility Manager’s direction.
Schedule appointments with third-party relocation and shipping vendors, forward required documentation, and track delivery of services such as temporary housing and household goods.
Send pre-approved template notifications, timelines, and transactional reminders to foreign nationals regarding required documentation.
Schedule meetings and manage the Treasurer’s professional calendar, coordinating internal requests and timing with external banking representatives.
Coordinate meeting rooms, submit visitor registration requests, and greet representatives from external financial institutions.
Route department invoices for approval, archive receipts, and enter basic expense logs.
Maintain confidentiality of sensitive financial data, corporate records, and internal banking communications.
Receive, sort, and distribute mail and physical packages for the Global Mobility and Treasury departments.
Monitor office supply inventory for the immediate team and place orders as needed.
Provide flexible administrative support on minor projects as assigned by the Global Mobility Manager or Corporate Treasurer.