Entry- Level, Administrative Coordinator

BAYADA Home Health Care•Westfield, NJ

9d•Hybrid

About The Position

BAYADA Home Health Care is seeking an Administrative Coordinator for its Assistive Care offices in Westfield, NJ, and Livingston, NJ. This role supports both locations and is ideal for someone looking to contribute to a mission-driven office, creating a warm, organized, and welcoming environment for clients, families, employees, and visitors. The Administrative Coordinator is crucial in handling key administrative tasks, enabling the team to focus on client service, caregiver support, and office growth.

Requirements

High school diploma or equivalent.
Strong phone presence and interpersonal skills.
Excellent attention to detail, organization, and follow-through.
Comfort using computers and learning office systems.
Ability to manage multiple tasks while maintaining professionalism and accuracy.
Genuine desire to support a caring, service-oriented team environment.

Nice To Haves

Previous administrative, receptionist, front desk, or office support experience.
Experience in healthcare, home care, or another fast-paced service environment.
Experience with data entry, filing, and general office coordination.

Responsibilities

Answer phones, take messages, and support incoming communication with a calm, friendly, and professional presence.
Welcome clients, families, employees, and visitors and help create a warm first impression of the office.
Support front desk coverage and daily office flow.
Prepare outgoing mail, information packets, and routine correspondence as needed.
Maintain filing, forms, and general office organization.
Support data entry and administrative recordkeeping.
Monitor office supply levels and help coordinate orders for approval.
Help maintain shared office spaces, including reception and conference areas.
Assist with routine administrative tasks that support office managers and day-to-day operations.
Provide dependable administrative support while adapting to changing priorities and office needs.
Demonstrate professionalism, attention to detail, and alignment with The BAYADA Way in all interactions.