Administrative Coordinator - Neurology - BRAINS Research

UTHealth Houston•Houston, TX

1d•Onsite

About The Position

The Administrative Coordinator supports the administrative, business, and financial operations of UTHealth Houston’s Department of Neurology BRAINS Research Program. Under general supervision, the role provides operational support to a team of professionals and makes moderately complex business process decisions requiring comprehensive knowledge of relevant regulations, policies, procedures, and business practices. The position is based in Houston, Texas, and employees must permanently reside and work in Texas. The coordinator handles routine budget and financial responsibilities, maintains and reconciles financial records and reports, and has limited signature authority. The position requires FMS training with a passing score. It may also include training or leading support staff and serving as an administrative liaison on business and financial matters.

Requirements

Bachelor’s degree in a business-related field, or equivalent years of experience beyond the minimum experience requirement in place of the required education.
At least 1 year of related work experience.
Prior experience in finance, accounting, business administration, or business management.
FMS training with a passing score is required.
Must permanently reside and work in Texas.

Responsibilities

Coordinate day-to-day business and financial processes; may analyze past performance and forecast future financials.
Coordinate and monitor travel, purchasing, payroll, timekeeping, contracts, and grants.
Handle confidential information and sensitive issues.
Coordinate and schedule Human Resources activities, including recruitment and selection for classified staff.
Monitor open encumbrances and expenditures, report budget status, and compare actual spending with budget.
Obtain documents needed to monitor adherence to grant or program requirements.
Maintain departmental equipment and space inventories.
May train entry-level support staff and may lead support staff.
May act as an administrative liaison on purchasing, personnel, facilities, operations, and related business and financial issues.
Perform assigned routine budget and financial duties; maintain and reconcile financial records and reports.
Complete FMS training and achieve a passing score.
Advise on financial and business practices, policies, and procedures as assigned; make routine business and financial decisions.
Perform other duties as assigned.

Benefits

100% paid medical premiums for full-time employees.
Paid holidays, a preventative leave day, vacation, and sick time; approximately 37–38 days of time off per year.
Increasing vacation accrual with length of service.
Longevity pay after two years of service.
Retirement/pension plan.
Free financial and legal counseling.
Free mental health counseling services.
Gym membership discounts and access to wellness programs.
Employee discounts, including entertainment, car rentals, and cell phones.
Resources for child and elder care.