Administrative Coordinator

Embry-Riddle Aeronautical University • Prescott, AZ

64d • Onsite

About The Position

Embry-Riddle Aeronautical University is seeking a highly organized and customer-focused Administrative Coordinator to support the Office of Philanthropy & Alumni Engagement on the Prescott Campus. This role serves as a key administrative resource for advancement leadership and fundraising staff while helping coordinate donor engagement activities, special events, and daily office operations. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional attention to detail, and enjoy building relationships with internal and external stakeholders.

Requirements

• Associate degree or completion of a post-secondary program of at least 18 months beyond high school required.
• One to three years of administrative or office support experience required.
• Proficiency with Microsoft Office Suite and web-based applications.
• Strong organizational, multitasking, and problem-solving skills with exceptional attention to detail.
• Demonstrated professionalism, customer service orientation, and ability to interact effectively with a variety of stakeholders.
• Ability to prioritize competing responsibilities and work independently in a dynamic environment.

Nice To Haves

• Experience in higher education is preferred.
• Experience with Workday or similar enterprise systems is preferred.

Responsibilities

• Provide administrative support to advancement leadership, including the Assistant Vice President and Directors, and assist with the day-to-day operations of the Prescott Office of Philanthropy & Alumni Engagement.
• Manage office logistics, including inventory management, supply ordering, visitor reception, and processing donor gift payments received by the office.
• Coordinate financial and administrative transactions, including purchase orders, reimbursements, check requests, and vendor communications.
• Support the planning and execution of meetings, donor events, alumni engagement activities, scholarship functions, commencement activities, and Board of Visitors meetings.
• Coordinate event logistics, including catering, room reservations, technology support, RSVPs, invitations, and event setup and breakdown.
• Serve as a liaison between the Prescott Campus and Donor Relations team to support donor stewardship and recognition activities.
• Provide administrative support to fundraising staff, including travel coordination, expense report processing, and preparation of gift documentation.
• Assist with special projects, reporting, and constituent data initiatives as assigned.

Benefits

• 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year’s Day.
• 100% tuition coverage for yourself for one undergraduate and one graduate degree.
• Discounted tuition rates for your spouse and dependent children up to age 26.
• ERAU contributes 6% of your base salary to your retirement plan.
• ERAU offers a 4% matching contribution to your retirement plan – with no vesting period.
• 12 days of personal leave for non-exempt employees or 18 days for exempt full-time employees in your first year.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree