Administrative Coordinator

SBM Offshore•Fremont, CA

8d•$26 - $28•Onsite

About The Position

The Admin Coordinator will be responsible for coordinating activities associated with meeting and conference room set-up per stakeholder’s request. This role is responsible for managing administrative duties such as responding to customer inquiries, scheduling meetings, and maintaining employee records.

Requirements

High school diploma / GED
Solid computer skills, including email and Microsoft Office

Nice To Haves

Associate’s degree preferred
Experience in the customer service field is a preferred
May be required to have a valid drivers’ license

Responsibilities

Assign work tasks, create schedules, and manage calendars
Assist with preparation of reports and presentations
Assist with inputting inventory into web-based software for operational supplies and equipment
Review, manage and complete the day-to-day calendaring, work orders, scheduling, and email inbox
Coordinate daily room configuration requests generated by stakeholders
Contact stakeholders with missing or conflicting information
Provide a high quality of service and communication to all customers
Written and oral communication required with stakeholders
Update and maintain data (room lists, inventory lists, etc.)
Comply with company safety rules, policies, and procedures
Assist with creating and placing signage throughout campus property as requested
Prepares agendas and takes notes at meetings and archives proceedings.
Stops at risk behavior of others and self
Work with program manager to identify opportunities to improve performance on a routine basis
Assist with administrative tasks as needed