Administrative Coordinators

International Monetary Fund • Washington DC, DC

40d • Onsite

About The Position

We are seeking motivated, detail-oriented professionals with strong office administration, proofreading, and technology skills to join our pool of prospective Administrative Coordinators to support teams at our Washington, D.C. Headquarters. Administrative Coordinators provide wide-ranging operational, communication, and logistical support to their divisions.

Requirements

• A bachelor’s degree or a high school diploma with at least two years of relevant experience.
• 2–5 years of administrative coordination experience.
• Strong written and verbal communication skills.
• Exceptional English proofreading and document formatting ability, including working with style guides.
• Outstanding organizational skills and the ability to manage multiple priorities.
• Initiative, resourcefulness, and the ability to work with minimal supervision.
• High accuracy and attention to detail in fast-paced, deadline-driven settings.
• Proficiency in Microsoft Office applications and a willingness to learn evolving technologies.
• Currently residing in the Washington DC metro area.
• Must pass the online Administrative Coordinator assessment.

Nice To Haves

• Native speakers of Arabic, Chinese, French, Portuguese, Russian, or Spanish.

Responsibilities

• Compiling, formatting, and editing documents, ranging from correspondence to lengthy reports, according to IMF style guidelines.
• Proofreading for clarity, accuracy, grammar, and adherence to institutional standards.
• Integrating charts, tables, figures, and statistical outputs into polished publications.
• Coordinating the internal review process of a wide range of documents.
• Monitoring review mailboxes, distributing materials to reviewers, and tracking deadlines.
• Organizing, formatting, and posting consolidated review comments on behalf of the team.
• Managing official travel logistics, including travel authorizations and expense reports.
• Supporting the planning and delivery of seminars, workshops, and conferences at Headquarters and overseas by arranging venues, catering, materials, and participant support.
• Maintaining accurate, well-organized electronic filing systems and retrieving documents from internal repositories.
• Managing complex calendars, scheduling meetings, and coordinating communications within the Fund and with officials from member countries.
• Disseminating and reinforcing administrative policies and procedures across the division to ensure compliance.
• Providing first-line support to colleagues for Fund systems and office technologies.
• Troubleshooting basic issues and guiding staff through system processes.

Benefits

• Contractual appointments at the IMF are renewable for up to four years of cumulative contractual service, pending incumbent's performance, budget availability, and continuous business needs.
• Hands-on exposure to our systems, processes, and global mission—valuable experience for future career growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree