Academic Department Coordinators
About The Position
Our team of Academic Department Coordinators advance the educational mission of the academic department(s) and program(s) that they serve by providing a high level of support to faculty, staff and students, while cultivating compliance with college-wide administrative procedures. These positions will support our academic departments and programs during the academic year, typically from mid-August through mid-June with healthcare benefits continuing during the inactive summer months. They are benefits eligible, hourly positions with a hiring range of $25.20 - $29.84 per hour. Weekly, regular hours vary by position and range from 27.5 to 38.75 hours per week.
Requirements
- Associates degree required
- Strong proficiency in Microsoft Office, Adobe Creative Suite, and file sharing required.
Nice To Haves
- Bachelor’s degree preferred or 5 years of administrative experience.
Responsibilities
- Ensures departmental/programmatic stability and institutional knowledge through documentation and personal experience, especially during department chair/program director transitions (every 1-3 years).
- Supports and advises department chairs, program directors, and faculty members with operational, budgetary, organizational, project management, and technical expertise including College processes, policies & guidelines.
- Participates in the implementation of departmental goals and objectives.
- Administrates processes central to the academic mission including but not limited to course offerings and student placements for registration, course catalog updates, major and minor verifications, department honors, external reviews, and faculty recruiting.
- Serves as a key liaison between academic programs and all other offices, services, and students.
- Collaborates in the planning and implementation of department-hosted guest speakers, events, and field trips.
- Takes responsibility for ordering at multiple levels from basic office and academic supplies to complex equipment, supplies, and contracted services.
- Undertakes responsibilities that can vary across departments and programs.
- Works well independently, prioritizes essential tasks, and meets deadlines despite frequent interruptions.
- Has excellent communication, writing and editing skills with attention paid to fine detail as well as the ability to anticipate, recognize and correct errors.
- Demonstrates excellent interpersonal skills and a willingness to work with a wide variety of people including students, faculty, and staff.
- Has excellent technological skills and computer literacy and is willing to learn multiple computer programs simultaneously. Strong proficiency in Microsoft Office, Adobe Creative Suite, and file sharing required.
Benefits
- healthcare benefits continuing during the inactive summer months
- health insurance
- dental insurance
- life insurance
- disability insurance
- vision insurance
- generous retirement matching
- generous time-away program - up to 34 days per year, increasing as the term of service lengthens
- robust educational assistance programs
- MiddCard Privileges: access to athletic facilities, discounts at the college store, library privileges, and cultural and sporting events.
- Discounts on season passes at Middlebury College's Snow Bowl, the Ralph Myhre Golf Course and the Rikert Outdoor Center.
- Access to our Partner Inclusion Program that provides comprehensive support services to the spouses and partners of Middlebury employees.
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
Education Level
Associate degree
