Administrative Coordinator, Fisher College of Business

The Ohio State University • Columbus, OH

2d • $25 - $32 • Onsite

About The Position

The Administrative Coordinator supports the college and the Office of Faculty Affairs by managing faculty communications, coordinating events, and providing administrative support to the dean’s leadership team and the faculty affairs office. This role is responsible for creating, updating, and maintaining the faculty affairs website and resource materials; for managing and distributing the faculty affairs newsletter; overseeing and managing Fisher faculty listservs, and assisting with distributing communications to faculty and maintaining accurate records. This position will also be coordinating and providing oversight for internal faculty events, such as faculty orientation, lunch-and-learns, faculty and college meetings, special events, collaborating with faculty, staff, and leadership to ensure effective event execution and alignment with university policies and college priorities while maintaining records and documentation related to events. Additionally, this role will help support college conferences, departmental and accreditation reviews. Other responsibilities include providing administrative support for the dean’s leadership team, including helping to schedule college committee meetings, scheduling, materials preparation and supporting college leadership on an ad-hoc basis by serving as back-up to the Executive Assistant for the Dean. The Administrative Coordinator also supports the Faculty Affairs Manager with the faculty review process, faculty activity reporting in Interfolio, and with capturing faculty activities, collecting faculty records, including peer reviews of teaching and student evaluations of instruction, and ensures documents are distributed and archived appropriately.

Requirements

• High School Diploma or GED
• 4 years of experience working with event planning, internal communications, administrative support or related field

Nice To Haves

• Associate degree
• 6 years of relevant experience including communications, event management, higher education administration
• Strong organizational, communications and interpersonal skills
• Proficiency with digital communication tools, intranet platforms, and email list management
• Ability to manage multiple priorities and work collaboratively across units

Responsibilities

• Managing faculty communications
• Coordinating events
• Providing administrative support to the dean’s leadership team and the faculty affairs office
• Creating, updating, and maintaining the faculty affairs website and resource materials
• Managing and distributing the faculty affairs newsletter
• Overseeing and managing Fisher faculty listservs
• Assisting with distributing communications to faculty and maintaining accurate records
• Coordinating and providing oversight for internal faculty events (e.g., faculty orientation, lunch-and-learns, faculty and college meetings, special events)
• Collaborating with faculty, staff, and leadership to ensure effective event execution and alignment with university policies and college priorities
• Maintaining records and documentation related to events
• Supporting college conferences, departmental and accreditation reviews
• Providing administrative support for the dean’s leadership team, including helping to schedule college committee meetings, scheduling, materials preparation
• Supporting college leadership on an ad-hoc basis by serving as back-up to the Executive Assistant for the Dean
• Supporting the Faculty Affairs Manager with the faculty review process
• Supporting faculty activity reporting in Interfolio
• Capturing faculty activities
• Collecting faculty records, including peer reviews of teaching and student evaluations of instruction
• Ensuring documents are distributed and archived appropriately

Benefits

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost
• Paid time off, including sick and vacation time and 11 holidays
• State retirement plan or an alternative retirement plan, both with generous employer contributions

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED