Administrative Coordinator – APDPI

International Monetary Fund•Washington DC, DC

42d•Onsite

About The Position

The Asia and Pacific Department has an opening for an Administrative Coordinator in the Pacific Islands Division. The selected candidate will work under the supervision of the Division Chief and is expected to provide a wide range of office duties and assistance to the unit staff as directed. He/she will be the lead coordinator in the division and will be responsible for overseeing the workplan of the divisional coordinators, managing the workflow of the division, and ensuring the quality and timeliness of its output.

Requirements

Completion of a high school diploma or equivalent, supplemented by a minimum of four years of relevant experience.
Only candidates who are currently residing in the Washington DC metro area will be considered.
Only candidates that have passed the IMF Staff Assistant online exam in the past 12 months will be considered.

Responsibilities

Participates in the drafting of documents by integrating text, tables and charts from multiple sources/software applications.
Drafts and edits routine correspondence on administrative matters.
Proofreads and edits documents on behalf of supervisor and/or office/division staff; ensures correct grammar, spelling, and punctuation; formatting in accordance with Fund style.
Provides administrative and logistical support for mission teams both before and after the mission in coordination with field offices when necessary.
Organizes, files, and retrieves documents from physical and electronic repositories.
Maintains, tracks and extracts data from administrative, economic, and financial databases.
Initiates standard reports to inform administrative decisions or check compliance with Fund procedures.
Reviews incoming and outgoing documents (such as board documents, briefing papers, back-to-office reports) and distributes board documents, including prior editing and formatting, to send them through the review process.
Monitors and responds as necessary to e-mail, fields requests for information/comment, and tracks/enforces all associated deadlines.
Prioritizes, routes, and schedules work to ensure an appropriate and efficient resolution/response.
Anticipates and resolves competing priorities or escalates to a senior assistant or supervisor when necessary.
Assists with first-line technical support to colleagues at all levels within the work unit on Fund systems, office productivity software, and other office automation technologies such as mobile technology and teleconferencing.
Guides and follows up with technical support vendors/contacts on behalf of supervisor and/or staff.
Assists with expert and vendor administration/on-boarding, off-boarding, provisioning, and financial/budgetary tracking and reporting.
Organizes meetings, seminars, workshops, and/or conferences, including planning, material production, scheduling, logistical arrangements, and liaising with participants and speakers.
Coordinates and publishes internet or IMF intranet postings for the work unit, including country entries.
Requests interpretation services when needed.
Disseminates Fund administrative policies within the work unit for staff at all levels.
Creates and maintains spreadsheets to track administrative data or processes for the unit.
Ensures compliance with policies and liaises with relevant departments to resolve issues, as necessary.