Administrative Coordinator

University of North Texas System•Denton, TX

1d•$39,600 - $49,500•Onsite

About The Position

The University of North Texas System is comprised of the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health Fort Worth. It is the only university system based exclusively in the Dallas-Fort Worth region. The system employs over 14,000 individuals, educates more than 49,000 students, and awards nearly 12,000 degrees annually. The UNT System fosters a people-first, values-based culture centered on excellence, curiosity, and innovation, aiming to transform lives and create economic opportunity through education. The Student Activities and Eagle Engagement Center departments aim to connect students with campus involvement opportunities to enhance their collegiate experience through various events, services, and resources, supporting student persistence to graduation. This position provides non-routine administrative support for these two departments, encompassing office management, budget tracking, purchasing, travel coordination, correspondence, reporting, scheduling, and property control. The role requires coordinating complex, fast-paced office operations and exercising significant independent judgment and initiative to resolve most issues, escalating only the most complex to higher levels.

Requirements

Bachelor's degree and two years of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.
Experience working in higher education and student facing environments.
Strong written and verbal communication skills.
Exceptional customer service and interpersonal skills.
Advanced proficiency in Microsoft Office and familiarity with university systems (e.g., EIS, Astra, Cognos).
Knowledge of accounting principles, budgeting, and fiscal procedures.
Ability to manage multiple tasks, work under pressure, and adapt to changing priorities.
Ability to maintain complex records, organize data, and prepare reports.
Strong problem solving, critical thinking, and independent decision making abilities.
Ability to handle confidential information with tact and discretion.
Supervisory and training experience.

Responsibilities

Manage all administrative, clerical, and office operations for two departments comprising approximately 19 full time staff, 7 graduate assistants, and numerous student employees.
Provide backup front desk coverage, including answering phones, greeting visitors, and ensuring a welcoming environment for all students and guests.
Coordinate student employee work schedules, manage timesheets, and assist with supervision and training.
Oversee human resources processes, including payroll, hiring paperwork, onboarding, timekeeping, and compliance with university procedures.
Support departmental fiscal operations, including budget tracking, purchasing, deposits, reimbursements, and monthly p card reconciliation.
Manage travel processes for both departments, including booking travel, submitting pre travel documentation, and processing reimbursements.
Assist with classroom and space reservations for departmental needs and student organizations.
Track and manage budgets for student focused programs, including SGA and GSC Travel Grants and Eagle Engagement Center accounts.
Maintain departmental inventory, equipment, supplies, and annual asset reporting.
Assist in providing guidance to student organizations regarding university and departmental policies and procedures.
Verify academic and disciplinary eligibility of student leaders.
Promote and maintain a supportive and student centered environment for all staff and students.
Analyze office operations and recommend improvements to workflow, equipment, and administrative processes.
Maintain departmental email accounts and ensure timely communication with campus partners and students.
Perform additional duties as assigned by departmental leadership.