Administrative Coordinator, SBM

EDI • Milwaukee, WI

18d • Hybrid

About The Position

The Administrative Coordinator provides general administrative support to Society of Behavioral Medicine (SBM) staff and volunteers. This full-time, entry-level role supports association operations through member and payment processing, database management, committee coordination, communications monitoring, and website user assistance. The position is based in Executive Director, Inc.’s downtown Milwaukee office and requires working onsite at least two days per week, including Wednesdays. Travel of 1–2 weeks per year is required; some evening and weekend work may also be required.

Requirements

• Outstanding interpersonal, organizational, and communication skills.
• Ability to manage multiple tasks with competing deadlines.
• Proficiency in Microsoft 365.
• Bachelor’s degree or equivalent experience preferred.
• Minimal lifting of up to 50 pounds may be required.
• Travel of 1–2 weeks per year is required.
• Some evening and weekend work may be required.
• Must work onsite in the downtown Milwaukee office at least two days per week, including Wednesday.

Nice To Haves

• Experience with a CRM platform or similar database management tools.
• Previous nonprofit management experience and/or familiarity with nonprofit boards of directors.
• Bachelor’s degree or equivalent experience.

Responsibilities

• Monitor the association’s information email and voicemail box.
• Process membership dues, Annual Meeting registrations, and program tuition payments.
• Process invoices and payments from outside vendors, website advertisements, and other purchase orders.
• Serve as liaison to assigned councils, committees, and working groups, including the Organizational Partnerships Committee.
• Assist the Senior Program Manager with Achievement Award and Fellowship nominations, and applications to the Leadership Institute, Diversity Institute, and Early-Career Researcher Mentoring Program.
• Manage the association’s membership database.
• Provide technical support to users of the association’s website.
• Schedule conference calls and maintain the association’s shared calendar and contact groups.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level