Administrative Coordinator

University of North Texas System•Denton, TX

1d•$39,600•Onsite

About The Position

The Administrative Coordinator provides operational and administrative support for the UNT Libraries Administrative Office, including purchasing, personnel administration, travel coordination, reconciliation, and day-to-day business operations. This position supports administrative processes, maintains records, assists with financial and personnel transactions, coordinates travel logistics, and provides customer service to library departments and staff.

Requirements

Bachelor's degree and two years of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.
Exceptional customer service skills.
Advanced written communication skills.
Advanced Microsoft Office skills.
Knowledge of accounting/budgeting procedures.
Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
Ability to conceptualize, plan and organize multiple programs and assignments effectively.
Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
Skill in developing and maintaining good working relationships.
Knowledge of policies, practices, procedures and terminology of assigned function.

Nice To Haves

Experience working in higher education administration, finance, or operations
Experience with student employment processing and payroll-related functions
Experience with PeopleSoft or enterprise financial systems

Responsibilities

Coordinate student employment operations for the Libraries, supporting approximately 260 student employees and 80 student supervisors annually.
Manage the full student employment lifecycle, including job postings, hiring coordination, offer letter processing, I-9 completion tracking, onboarding, and training support.
Process employment-related payroll including hiring, funding source updates, supervisor changes, pay raises and separation actions.
Review and monitor student timesheets and labor records to ensure accuracy, compliance, and timely payroll processing.
Process checks deposits.
Assist with budget reconciliation activities to help ensure expenditures align with approved funding and departmental needs.
Provide backup support for ABA, IDT, and cost transfer processing as needed.
Run queries, maintain spreadsheets, and prepare operational and financial reports to support departmental needs.
Coordinate supply ordering and help maintain inventory records and controls for departmental operations.
Assist with PCard reconciliation and purchasing coordination to support accurate and timely procurement activities.
Develop and maintain the Libraries' year-end deadline calendar by consolidating key dates from Finance, Payroll, Purchasing, and the Controller's Office, while coordinating internal deadlines with the Finance and Administrative Team.
Maintain a comprehensive internal Finance and Administrative Services calendar to ensure timely completion of financial, payroll, purchasing, and administrative activities.
Perform Records Management Representative duties and maintain records retention compliance in accordance with university policies and procedures.
Provide backup support for travel coordination, including conference registrations, parking validations, and resolution of routine travel-related issues.