Administrative Coordinator (Academic Affairs)

Johns Hopkins University•Baltimore, MD

14h•$19 - $35•Hybrid

About The Position

The Administrative Coordinator provides administrative support and general office management necessary for the efficient operation of an office, unit, or program. The role involves significant collaboration and coordination with others. It supports Academic Affairs at the School of Nursing and is based in a hybrid work environment. The position plans and organizes office activities, manages calendars and meeting logistics, prepares materials and minutes, and follows up on action items. It also coordinates general office services, supports process improvement and policy communication, prepares reports and presentations, assists with events and basic financial tasks, and performs confidential or other administrative duties as needed.

Requirements

High school diploma or graduation equivalent.
Two years of related experience.
Highly proficient with Microsoft Office programs, including Outlook, Word, Excel, and PowerPoint.
Intermediate proficiency in calendar management, electronic office tools, event coordination, financial administration, meeting coordination, office procedures, oral and written communication, organizational skills, and report writing.

Responsibilities

Plan, support, and organize daily activities of the office, unit, or program.
Manage team or individual calendars, schedule meetings, and coordinate meeting logistics.
Prepare meeting materials, provide staff support, record and draft meeting minutes, and monitor and follow up on action items.
Coordinate general office services such as payroll, purchasing, records control, office moves or renovations, repairs, and maintenance.
Serve as a liaison or contact with internal and external service providers, as needed.
Identify and resolve administrative problems and issues.
Analyze operating practices, processes, and procedures, including record-keeping systems, forms control, office layout, and workflow requirements.
Develop and recommend administrative processes and procedures to improve office efficiency; interpret and communicate operating policies.
Develop and compile reports.
Assist with preparing presentations.
Assist with planning special events and functions, including workshops and conferences.
Perform non-routine and confidential administrative functions, as needed.
Coordinate work assignments of students and/or temporary office support, as needed.
Coordinate event and function preparation, setup, and logistics.
Assist with basic financial tasks such as expense reports, invoices, and reimbursements.
Perform other duties as assigned.