Administrative Coordinator - Operations

City Wide Facility Solutions Boston • Marlborough, MA

2d

About The Position

City Wide Facility Solutions – Boston is seeking a detail-oriented, highly organized Administrative Coordinator to support operational workflows, compliance, documentation, and service delivery. The role helps keep processes accurate and operations running smoothly within a growing facility management organization serving commercial properties across Central and Eastern Massachusetts. Responsibilities span core operational processes, insurance and compliance management, new-client onboarding and starts, and ongoing client and data management. The position offers exposure to multiple areas of business operations and room to grow in a collaborative, fast-paced environment.

Requirements

• Strong organizational skills and ability to prioritize and manage multiple tasks.
• Excellent attention to detail and commitment to accuracy.
• Clear, professional written and verbal communication skills.
• Ability to meet deadlines in a fast-moving environment.
• Comfort working with CRMs, document management systems, and administrative workflows.
• Professional demeanor and ability to work with a wide range of personalities.
• Valid driver’s license and willingness to visit client sites as needed.

Responsibilities

• Support core operational processes.
• Manage insurance and compliance activities.
• Support new-client onboarding and starts.
• Maintain ongoing client and data information.
• Help ensure accurate documentation, strong internal workflows, and smooth operations.
• Visit client sites as needed.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Flexible spending account (FSA)
• Health reimbursement arrangement (HRA)
• 401(k) with company match
• Paid time off, including holidays and volunteer time
• Room to grow

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed