Administrative Coordinator

University of Pennsylvania

20d•$21 - $27•Onsite

About The Position

The Administrative Coordinator will provide high level administrative support to two Principal Investigators (PIs)/Program Directors within the Penn Vet Cancer Center and Comparative Immunotherapy Program at the School of Veterinary Medicine. We are seeking a motivated candidate who possesses the skills to interact professionally with faculty and staff, collaborators, advisory board members, regulatory authorities within the School and at the level of the federal government, and guest lecturers.

Requirements

High School Grad/GE Degree, and 5 to 7 years of experience or equivalent combination of education and experience is required.
Solid organizational skills, as well as written and verbal communication skills, are required.
Must have excellent computer skills, including Microsoft Office Suite and Adobe Acrobat.
Must also have stellar customer service skills and pay meticulous attention to detail.
Please submit a cover letter with your resume.

Nice To Haves

A Bachelor's degree and 3-5 years of related experience are preferred.
Social media and marketing skills are a plus.

Responsibilities

Provide administrative support for 2 PIs (equal distribution of time between PIs), including calendar coordination, meeting scheduling, travel arrangements, meeting minutes, organizing meetings, and managing communications with internal committees and the external advisory board
Coordinate schedules, travel, and accommodations for visiting faculty, escort visitors during their time on campus, and manage reimbursements for invited speakers and board members
Assist with assembling clinical trial budgets and coordinating collaborative projects, collaborative grant proposals, and ensure clinical/collaborative projects are on track
Maintain media presence, website, and marketing. Interact with PennVet Communications and Development Offices to build PVCC and comparative immunotherapy program awareness
Responsible for reimbursements, purchasing, and managing all Ben Financial and Procard requests for office and lab supplies, equipment maintenance, etc.
Provide administrative support for grant regulatory documentation, IACUCs, IBC, POAPs, communications with the FDA, and USDA
Provide backup support for the Department of Biomedical Science administration, including assistance with faculty candidates, seminar speakers, department meetings, etc.
Perform additional duties (administrative, financial, and operational) as assigned

Benefits

Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Penn provides an array of resources to help you advance yourself personally and professionally.
As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.