Administrative Coordinator

City of High Point•High Point, NC

10d•$51,569 - $66,072•Onsite

About The Position

The City of High Point is seeking a dedicated Administrative Coordinator to join their team. This role involves performing complex, responsible, skilled clerical and routine administrative work under the direct supervision of department leadership. The position requires a strong understanding of office policies and procedures, and responsibilities include preparing documents and reports, assisting internal and external customers, and managing office tasks such as filing, mail distribution, and photocopying. The City of High Point values collaboration, innovation, and community service, offering a supportive work environment and a commitment to fair compensation and employee well-being.

Requirements

High School Diploma or GED
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Publisher, PowerPoint)
Ability to apply principles of logical thinking combined with knowledge of principles and practices of public service work tasks and handle practical situations, comprehend and respond to a variety of situations in a timely fashion and exercise good judgment.
Ability to direct and oversee the use of arithmetic and/or statistics in the preparation of a variety of tests and reports.
The ability to speak, read and write the English Language are required for this position.
Hearing/Speaking - Expressing and/or receiving information by means of spoken word are both necessary to converse with internal and external customers including co-workers, citizens and applicants.
Visual Abilities – the ability to perceive via eyesight is required for this position: Acuity, far – clarity of vision at 20 feet or more. Must be able to see from a distance when administering and observing employment tests, operating a motor vehicle or addressing an audience. Acuity, near – clarity of vision at 20 inches or less. Must be able to see work-related business documents close at hand. Depth perception – Three-dimensional vision and the ability to judge distance and space relationships. Field of Vision – the area that can be seen up and down or to the right or left while eyes are focused on one point. Must be able to see a wide span of area. Accommodation – Must be able to adjust the eye lens to glance quickly.
Exerting up to 20 pounds of force occasionally; and/or Exerting up to 10 pounds of force frequently; and A negligible amount of force constantly to handle or move materials related to the position
Reaching - Extending the hand(s) or arm(s) in any direction.
Handling - Seizing, holding, grasping, turning, or otherwise working with hand(s).
Fingering - Picking, pinching or otherwise working with fingers primarily rather than the entire hand or arm.
This position requires a valid North Carolina Driver's License issued by the State of North Carolina.

Nice To Haves

Two (2) years of office and/or clerical experience
Proficiency in Workday software

Responsibilities

Greets and provides initial assistance to walk-in visitors and telephone customers.
Processes paperwork and payments when necessary.
Trains employees on office equipment as necessary.
Maintains electronic records across multiple platforms.
Opens and distributes mail, types letters, general correspondence and inter-office memos.
Schedules and coordinates meetings at the request of department leadership.
Processes payments and reconciles accounting unit budgets.
Reviews and enters timesheets and leave forms into Payroll system.
Assembles statistical and financial data during the annual budget creation and evaluation.
Coordinates travel for staff attending professional trainings and conferences.
Researches and compiles information for reports and projects.
Maintains inventory and processes new supply orders.
Assists in the creation of presentations.
Researches and enters building and site information into databases.
Participates in preparation for and recall of departmental and external meetings.
Oversees the maintenance of office files including sorting, indexing and alphabetizing.
Participates in special projects and other duties as assigned by department leadership.