Administrative Coordinator

University of Arkansas System • Little Rock, AR

13d • Onsite

About The Position

The Administrative Coordinator will provide administrative support for the Department of Pediatrics Primary Care and Clinical Informatics sections. The Primary Care sections are: General Pediatrics, Community Pediatrics, and Adolescent Medicine. The position will report to the Primary Care Office Manager and provide assistance in planning, event coordination, purchasing, scheduling, and more.

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

Requirements

• Bachelor's degree plus two (2) years of experience in general administrative office support, or
• Associate's degree plus four (4) years of experience in general administrative office support, or
• High School Diploma/GED plus six (6) years of experience in general administrative office support required.
• Highly organized, detail-oriented, and efficient.
• Excellent interpersonal and communication skills, both oral and written.
• Strong problem solver who thrives in a fast-paced environment, demonstrating the flexibility and adaptability needed to work calmly under deadline pressure and pivot as priorities shift.
• Must work effectively both independently and interdependently within a team, while consistently handling sensitive company, financial, and personnel records with strict confidentiality and integrity.
• Strong working knowledge of Microsoft Office—specifically Word, Excel, PowerPoint, Outlook, and calendar management—is required.

Nice To Haves

• Proficiency with software applications such as QGenda, Workday, and Zoom is highly desirable.

Responsibilities

• Coordinates office activities with the Office Manager and other professional staff across various units
• Submits clinic modifications to ACH to update physician schedules and maintain tracking spreadsheets
• Gathers credentialing information for the Primary Care and Clinical Informatics faculty
• Assists with updating the Primary Care and Clinical Informatics profiles on the UAMS website
• Assists with travel preparation, expense reimbursements, and general purchasing for assigned sections
• Assists with updating and tracking IT inventory in the Primary Care and Clinical Informatics sections
• Handles daily office operations, including mail, faxes, filing, copier readings, eFund reports, IT/maintenance tickets, optimizing physical/digital workspaces, maintains kitchen supplies and cleanliness
• Requests privileges for department security access for software and shared drives/folders for faculty
• Escortscandidates/students across campus
• Sets up conference rooms and coordinates meetings.
• Performs other duties as assigned.

Benefits

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level