Administrative Coordinator - School of Public Health

Washington University in St. Louis•Indianola, IA

4d•$21 - $33•Onsite

About The Position

The Administrative Coordinator will provide vital project and administrative support to the Office of Institutional Development and External Affairs (IDEA). This role is responsible for office oversight and coordination, event and meeting planning, and finance support. The position reports to the Associate Dean, Institutional Development and External Affairs.

Requirements

High school diploma or equivalent high school certification or combination of education and/or experience.
Relevant Experience (3 Years)
Computer Literacy
Microsoft Office 365
Multiple Project Management
Time Management
Verbal Communications
Written Communication

Nice To Haves

No additional education unless stated elsewhere in the job posting.
No additional certification/professional licenses unless stated elsewhere in the job posting.
No additional work experience unless stated elsewhere in the job posting.

Responsibilities

Coordinates and performs daily tasks to ensure functioning of the SPH Office of Institutional Development and External Affairs (IDEA) administrative office.
Ensures that all tasks and administrative responsibilities of the IDEA administrative office are met on time, professionally, and responsibly.
Manages Associate Dean’s calendar.
Anticipates and ensures that all meeting details, confirmations, and back-up materials are prepared.
Serves as the primary contact for the Associate Dean; refers inquiries to appropriate parties as necessary.
Coordinates staff services, interoffice activities, schedules, programs and related administrative needs.
Administers/prepares reports, minutes, correspondence, and administrative materials.
Assists in development/coordination of programs/projects.
Manages all aspects of event/meeting planning, meeting strict deadlines, and staying within budget.
Responsibilities may include coordinating print and/or email invitations, coordinating with vendors, managing RSVP lists, creating name tags, event briefings, staffing and invoice processing.
Manages process for receipts and pro cards.
Assists with developing budgets, monitoring expenditures and runs reports; performs online systems entry of documents or data involving accounts payable, purchasing, budgeting, etc.
Performs other duties as assigned.

Benefits

Up to 22 days of vacation
10 recognized holidays
Sick time
Competitive health insurance packages with priority appointments and lower copays/coinsurance
Free Metro transit U-Pass for eligible employees
Defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%
Wellness challenges
Annual health screenings
Mental health resources
Mindfulness programs and courses
Employee assistance program (EAP)
Financial resources
Access to dietitians
4 weeks of caregiver leave to bond with your new child
Family care resources are also available for your continued childcare needs.
Adult care resources
Covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.