Administrative Coordinator - Practice Division - School of Public Health

Washington University in St. Louis•Indianola, IA

4d•$21 - $33•Onsite

About The Position

Reporting to the Associate Dean for Practice, the Administrative Coordinator will provide vital project and administrative support to the School of Public Health’s Practice Division. This role involves coordinating daily administrative tasks, managing calendars, serving as a primary contact, and assisting with event planning and finance support.

Requirements

High school diploma or equivalent high school certification or combination of education and/or experience.
Relevant Experience (3 Years)

Nice To Haves

Collaborative Team Work
Computer Literacy
Customer Engagement
Customer Engagement Strategy
Detail-Oriented
Meeting Preparation
Microsoft Office 365
Multiple Project Management
People Engagement
Team Player
Time Management
Verbal Communications
Written Communication

Responsibilities

Coordinates and performs daily administrative tasks to ensure functioning of the SPH Office of Practice.
Ensures that all tasks and administrative responsibilities of the Practice Division administrative office are met on time, professionally, and responsibly.
Manages calendar for Associate Dean for Practice.
Anticipates and ensures that all meeting details, confirmations, and back-up materials are in order.
Serves as the primary contact for the Associate Dean for Practice; refers inquiries to appropriate parties as necessary.
Coordinates staff services, interoffice activities, schedules, programs and related administrative needs for the Office.
Administers/prepares reports, minutes, correspondence, lectures and administrative materials.
Assists in development/coordination of programs/projects as assigned.
Manages all aspects of event/meeting planning, meeting strict deadlines, and staying within budget. Responsibilities may include coordinating print and/or email invitations, coordinating with vendors, managing RSVP lists, creating name tags, event briefings, staffing and invoice processing.
Staffs committee(s) chaired by the Associate Dean for Practice.
Assists with monitoring expenditures and runs reports; performs online systems entry of documents or data involving accounts payable, purchasing, budgeting, travel expense reports for Associate Dean, etc.
Performs other duties as assigned.

Benefits

Up to 22 days of vacation
10 recognized holidays
Sick time
Competitive health insurance packages with priority appointments and lower copays/coinsurance
Free Metro transit U-Pass for eligible employees
Defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%
Wellness challenges
Annual health screenings
Mental health resources
Mindfulness programs and courses
Employee assistance program (EAP)
Financial resources
Access to dietitians
4 weeks of caregiver leave to bond with your new child
Family care resources for continued childcare needs
Adult care resources
Tuition coverage for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years