Administrative Coordinator (Remote) - Temporary

Gallagher • Las Vegas, NV

2d • Remote

About The Position

Are you looking for an opportunity where your organizational skills, attention to detail, and administrative expertise can make a difference? Join our team as a Wellness Program Administrative Coordinator, supporting the day-to-day operations of employee wellness and health management initiatives. This role is ideal for someone who enjoys working behind the scenes, managing data, coordinating projects, preparing reports, and supporting a fast-paced team environment. If you're highly organized, tech-savvy, and thrive on keeping projects running smoothly, we'd love to hear from you! This is a temporary opportunity anticipated to continue through the end of the year, providing a great chance to gain valuable experience while making an immediate impact. Enjoy the flexibility of a fully remote work environment. Candidates must be available to work standard Pacific Time business hours. We'll provide the equipment you need to be successful. Employees are responsible for maintaining a reliable, high-speed internet connection to support remote work.

Requirements

• At least 1 year of administrative, coordinator, project support, or office support experience.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Self-motivated and able to work independently in a fast-paced environment.
• Comfortable working with data, tracking information, and preparing reports.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.

Nice To Haves

• Experience supporting teams and coordinating projects is a plus.
• Bachelor's degree preferred but not required.
• Experience with Adobe applications and Canva software applications is a plus.

Responsibilities

• Provide administrative support to the Health Management team and assist with wellness program operations.
• Collect, organize, track, and maintain program data, reports, and documentation.
• Prepare and process program-related invoices, billing, and payment requests.
• Create and format presentations, spreadsheets, reports, and communication materials.
• Maintain wellness program resources, files, and internal materials to ensure information is accurate and up to date.
• Coordinate schedules, project timelines, and administrative activities across multiple initiatives.
• Assist with reporting, data analysis, and program evaluation efforts.
• Monitor project deliverables and help ensure deadlines are met.
• Support special projects and other administrative responsibilities as assigned.

Benefits

• Medical/dental/vision plans, which start from day one!
• Life and accident insurance
• 401(K) and Roth options
• Tax-advantaged accounts (HSA, FSA)
• Educational expense reimbursement
• Paid parental leave
• Digital mental health services (Talkspace)
• Flexible work hours (availability varies by office and job function)
• Training programs
• Gallagher Thrive program – elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing
• Charitable matching gift program

What This Job Offers

• Career Level: Mid Level
• Education Level: Associate degree