Temporary Administrative Coordinator, Housing

University of California, Irvine•Irvine, CA

1d•Onsite

About The Position

This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. Interviewing and hiring is based on internal hiring needs and how well the candidate's experience matches the assignment requirements. Certain temporary assignments may require clearance of a health physical or require a valid California Driver’s License for driving university vehicles. The majority of our temporary positions are Monday – Friday, 8:00 a.m. – 5:00 p.m. We also have occasional part-time, weekend, and evening hours available, depending on the assignment. Comprehensive benefits options are also available for temporary employees, including paid vacation, holidays, and sick leave. Please note that we recruit for this position on an on-going basis to build a talent pool of potential candidates. When a position becomes available, we will review applicants at that time. Due to the volume of applications that we receive, only those candidates selected for interviews will be contacted.

Requirements

Excellent interpersonal, written, and verbal communication skills with the ability to work effectively with diverse students, faculty, staff, and campus visitors while maintaining professionalism and confidentiality.
Demonstrated administrative experience managing multiple projects, maintaining organized office procedures and records, and independently completing detailed assignments.
Proficiency with Microsoft Office Suite, particularly Excel and Word, Adobe Acrobat, and SharePoint, with the ability to quickly learn new software and troubleshoot basic computer or system issues.
Strong organizational, analytical, and teamwork skills, including experience preparing business correspondence, reports, and presentations and collaborating on interdependent projects.
Ability to read, write, and follow written and oral instructions in English.
Must be able to provide proof of work authorization

Nice To Haves

Experience with UC systems, including PPS timekeeping or payroll processes.
Familiarity with FERPA requirements and completion of workplace compliance trainings such as Sexual Harassment Prevention and Data Security.
Experience supporting student-facing programs or working in a higher education environment with frequent interaction with students and student employees.
Knowledge of PC hardware, computer peripherals, and basic technical troubleshooting.

Responsibilities

Provide administrative support for daily office operations, including maintaining office procedures, managing electronic and hard copy records, and preparing correspondence, reports, and presentations.
Coordinate multiple projects and priorities simultaneously while supporting students, student staff, faculty, staff, and campus visitors with a high level of customer service and professionalism.
Maintain confidential records and information, assist with timekeeping and payroll-related processes, and ensure compliance with university policies and procedures.
Utilize Microsoft Office, SharePoint, and other campus systems to manage data, troubleshoot basic technical issues, and support departmental operations and team initiatives.