Administrative Coordinator

U-Haul•Phoenix, AZ

1d•Onsite

About The Position

We are seeking an adaptable, upbeat, and highly organized individual to join our Risk Management team as an Administrative Coordinator. This role provides critical administrative and clerical support, including direct assistance to the Director of Risk Management. The ideal candidate is a motivated self-starter who demonstrates professionalism, discretion, and the ability to manage both routine responsibilities and special projects.

Requirements

Professionalism and a positive attitude
High level of discretion with sensitive and confidential information
Works well both independently and in collaboration with others
Excellent multi-tasking and prioritization skills
Acute attention to detail
Excellent organizational and time-management skills
Critical thinking and problem-solving abilities
Proven ability to manage multiple assignments in a fast-paced environment
Clear and effective verbal and written communication skills
Attentive and quick to assist, with a strong focus on supporting others
Comfortable using Microsoft Office Suite (Word, Excel, Outlook)

Responsibilities

Answer and direct phone calls to the appropriate team members
Manage multiple calendars and coordinate meetings
Accurately record and distribute meeting minutes
Distribute mail to the appropriate recipients
Order and maintain department supplies, as necessary
Plan and organize department anniversaries and other team activities
Process invoices and team reimbursements as well as track department expenses
Update electronic files and other resources for various Risk Management programs
Perform routine quality assurance checks for Risk Management processes
Conduct research and support special projects, as assigned
Assist the Drug & Alcohol Compliance Coordinator by obtaining requested Motor Vehicle Records (MVRs) and accurately communicating drug and alcohol test results
Participate in a rotating schedule (during and after business hours) to ensure timely dissemination of Report a Potential Claim (RPC) notifications

Benefits

Medical insurance
Prescription drug plans
Dental & Vision plan with hearing care discounts
Onsite medical clinic for team members and eligible family members
New indoor fitness gym (Midtown Phoenix campus)
Get Fit Gym Reimbursement Program
Registered Dietitian Program
WeightWatchers®
CVS Virtual Care
U-Haul Kids Program
24‑Hour Nurse Line
Wellness Program (Healthier You initiatives & challenges)
Mindset App Reimbursement
Pet Insurance & Wellness plans
Career stability
Opportunities for advancement
Valuable on‑the‑job training
Tuition Reimbursement Program
Free online courses for personal and professional development at U‑Haul University®
401(k) Savings Plan
Employee Stock Ownership Plan (ESOP)
Company‑paid life insurance
Voluntary life insurance options
Short-Term and Long‑Term Disability
Critical Illness, Accident & Hospital Indemnity plans
Business & business travel insurance
MetLaw Legal Program
MetLife Auto & Home Insurance
LifeLock Identity Theft Protection
Dave Ramsey’s SmartDollar® Financial Wellness Program
U‑Haul Federal Credit Union
Paid holidays, vacation, and sick time
You Matter Employee Assistance Program (EAP)
Discounts on cell phone plans, hotels, computers, vehicles & more
Community involvement & volunteer opportunities
U‑Haul Mothers Program (Paid maternity leave)