Administrative Coordinator

Jones Jones LLC•Bohemia, NY

6d•Hybrid

About The Position

Medical Management Group [https://www.medicalmanagementime.com/] of New York, Inc. (MMG) has been a trusted provider of medical defense services to New York State’s carriers and employers since 1987. As a women-owned business, we are committed to empowering our clients with definitive, accurate, and cost-effective Independent Medical Evaluations (IMEs). Our IMEs are overseen by attorneys who specialize in insurance defense, giving our process a unique medical-legal foundation. With a staff proficient in the regulations that govern IMEs, we assist in defending claims across a wide range of cases including workers’ compensation, general liability, first and third-party auto, long and short-term disability, and life and health claims. MMG supports all medical specialties, providing comprehensive and compliant service to our clients. We are currently seeking a detail-oriented and reliable Administrative Coordinator to support our daily office operations. The ideal candidate is organized, professional, and able to multitask effectively in a medical-legal environment.

Requirements

1–2 years of administrative experience, preferably in a medical office or similar healthcare environment
Strong organizational skills and attention to detail
Excellent communication and interpersonal skills
Ability to handle sensitive information with discretion
Proficiency in Microsoft Office Suite and basic office equipment

Responsibilities

Filing and document organization
Answering and directing incoming calls
Making confirmation calls to claimants and/or attorneys
Mailing, faxing, and uploading medical records for scheduled appointments
Mailing completed reports to relevant parties
Scanning files and ensuring proper digital documentation
Scheduling depositions, trials, and physician appointments
Data entry and database maintenance
Conducting follow-up calls regarding physician appointment attendance (Show/No-Show)
Reviewing and organizing medical records for case preparation
Various projects as needed