Administrative Coordinator

Garney Construction•Temecula, CA

7d•Onsite

About The Position

As an Administrative Coordinator for Garney, you will play a pivotal role in providing exceptional customer service to stakeholders while efficiently managing administrative tasks to ensure the smooth operation of Garney’s office. This role requires an individual who is reliable and polished to be the first point of contact for Garney as well as someone who has a knack for attention to detail. This role is not remote and is Monday - Friday.

Requirements

Team first attitude.
High school diploma or equivalent qualification.
Proven experience (3-5 years minimum) as a receptionist, administrative assistant, or in a related role.
Notary Public or willingness to obtain within 3 months of hire
Excellent verbal and written communication skills.

Responsibilities

Provide timely processing of various types of correspondence, including emails, packages, and mail.
Assist with various administrative tasks, including document preparation, data entry, and basic accounting tasks.
Help coordinate meetings/trainings, arrange conference rooms, and support executives and team members as needed.
Handle sensitive information and documents with the utmost confidentiality and discretion.
Act as a Garney brand ambassador, providing excellent customer service to visiting clients and guests as well as internal employees.
Assist with inquiries, offer hospitality services (tours, water, coffee) for guests, and provide accurate information about our office and construction projects.
Answer incoming calls and direct them to the appropriate individuals promptly.
In some cases, manage office vendor relationships and contracts, such as janitorial.
Manage regional license renewals
Actively identify and address operational challenges, taking initiative to find solutions and improve office processes to optimize efficiency.
Maintain a clean, organized office environment by managing supply inventory, performing light housekeeping, ensuring equipment functionality, communicating key information to staff, and providing hospitality and accurate information to guests.

Benefits

Free medical, prescription, dental, and vision plans ($0 premiums)
Virtual doctor visits with no co-pay
Shares of company stock at no cost starting your first day
401(k) plan with a 3.5% match
Student loan resources
Weekly paychecks
Paid time off
8 paid holidays
Health Savings Account (HSA) with a lump sum and matching contributions
Free life insurance and disability policy
Free access to healthcare coordinators
Counseling sessions with mental health professionals at no cost
Access to consultations with legal and financial professionals at no cost
Free programs assisting with weight loss, maternity health, prescriptions for chronic conditions, and more
50% employee discount in the Garney apparel store