HR Administrative Assistant

TEKsystems•Arvada, CO

1d•$24 - $24•Onsite

About The Position

We are seeking a highly organized and detail-oriented Administrative Coordinator to support senior leadership within a dynamic healthcare environment. This role requires strong administrative, communication, and analytical skills, along with the ability to manage multiple priorities while maintaining strict confidentiality.

Requirements

Minimum 2 years of administrative experience in a healthcare environment (or recent healthcare exposure)
High School Diploma or GED
General knowledge of healthcare operations and/or private practice settings
Strong organizational and prioritization skills
Excellent communication and interpersonal abilities
High attention to detail and ability to maintain confidentiality
Ability to multitask and adapt to changing priorities
Quick learner of internal systems and processes
Strong problem-solving and critical thinking skills
Professional demeanor with the ability to build rapport across all levels
Ability to travel between office locations as needed (primarily based at the Westminster office)
Flexibility, reliability, and strong follow-through
Ability to work under high expectations and meet deadlines

Nice To Haves

Bachelor’s degree
Experience with HR support and onboarding processes

Responsibilities

Provide comprehensive administrative support to senior leadership with minimal direction
Manage and maintain filing systems, including document completion, distribution, and tracking
Update and maintain internal records such as staff lists, physician details, and location information
Ensure timely completion of assigned tasks and adherence to organizational policies
Assist with hiring processes: screening candidates, scheduling interviews, and preparing onboarding materials
Support onboarding activities and training coordination
Deliver OSHA & HIPAA training to new hires and ensure annual compliance for all staff
Monitor and support general HR practices as assigned
Sort and distribute daily mail; scan and upload relevant documents to internal systems
Manage staffing agency timesheets, including tracking, cross-checking, and approvals
Track annual performance reviews and notify department managers
Ensure staff compliance with OSHA protocols, including Hepatitis B requirements
Coordinate staff appreciation initiatives, including purchasing and distributing recognition items
Track long-service awards
Monitor and report no-show billing on a weekly basis
Maintain accurate and up-to-date documentation across departments