Administrative Coordinator - Internal Medicine - Gastroenterology

UTHealth Houston • Houston, TX

6d • Onsite

About The Position

Join the UTHealth Department of Internal Medicine - Gastroenterology as a Full-Time Administrative Coordinator and play a vital role in supporting the daily business and financial operations of a dynamic healthcare team in Houston, TX. In this position, you will provide administrative, operational, and financial support to department leadership and professional staff, utilizing your knowledge of business practices, policies, procedures, and regulations to help drive efficiency and organizational success. This is an excellent opportunity for a detail-oriented professional who enjoys problem-solving, coordinating complex processes, and contributing to a collaborative environment dedicated to advancing patient care, education, and research.
Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:
100% paid medical premiums for our full-time employees
Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
The longer you stay, the more vacation you’ll accrue!
Longevity Pay (Monthly payments after two years of service)
Build your future with our awesome retirement/pension plan!
We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as...
Free financial and legal counseling
Free mental health counseling services
Gym membership discounts and access to wellness programs
Other employee discounts including entertainment, car rentals, cell phones, etc.
Resources for child and elder care
Plus many more!

Requirements

• Bachelor's Degree in business related field required May substitute required education with equivalent years of experience beyond the minimum experience requirement.
• 1 year of related work experience required Prior experience in finance, accounting, business administration or business management required

Nice To Haves

• FMS training with a passing score is required.

Responsibilities

• Coordinates the day to day business and financial processes. May trend past performance and forecast future financials.
• Coordinates and monitors travel, purchasing, payroll, timekeeping, contracts and grants.
• Regularly handles confidential information and sensitive issues.
• Coordinates and schedules Human Resources activities including recruiting and selection for classified staff.
• Monitors open encumbrances. Monitors expenditures and provides reports on the budget status. Provides a comparison between actual and budget.
• Responsible for acquisition of documents needed to monitor adherence to grant or program requirements.
• Maintain departmental equipment and space inventories.
• May train entry level support staff. May lead support staff.
• May serve as administrative liaison with others within and outside assigned areas regarding business and financial issues on purchasing, personnel, facilities and operations.
• Assigned routine budget and financial responsibilities by supervisor. Maintains and reconciles financial records/reports. FMS training with a passing score is required. Limited signature authority.
• Advises on financial and business practices, policy and procedures as assigned by supervisor. Is responsible for making routine business and financial decisions and judgment calls.
• Performs other duties as assigned.

Benefits

• 100% paid medical premiums for our full-time employees
• Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
• The longer you stay, the more vacation you’ll accrue!
• Longevity Pay (Monthly payments after two years of service)
• Retirement/pension plan
• Free financial and legal counseling
• Free mental health counseling services
• Gym membership discounts and access to wellness programs
• Other employee discounts including entertainment, car rentals, cell phones, etc.
• Resources for child and elder care

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level