Siburt Institute Administrative Coordinator

Abilene Christian University•Abilene, TX

5d•Onsite

About The Position

The Siburt Institute Administrative Coordinator at ACU is responsible for providing comprehensive administrative support to programs and initiatives within the Siburt Institute for Church Ministry. This role involves managing daily operations, coordinating contracts and payments, assisting with event arrangements, and maintaining budgets. The position also supports the Empower and Equip Initiative, requiring coordination of engagements, management of budgets, and acquisition of necessary goods. Additionally, the coordinator will handle general office support, ensure adequate office supplies, participate in team meetings, foster a professional environment, and act as a liaison for the university. A key aspect of this role is the requirement for the employee to be a professing Christian and to support the Christian mission of ACU, interacting professionally with Christian leaders.

Requirements

High proficiency in Microsoft Word and Excel required.
High proficiency in Google Drive (Docs and Sheets), Calendar, and Email (Gmail) required.
High-level skills in business writing required.
Must exhibit strong abilities in spelling, grammar, and style.
Adobe Sign (electronic forms)
Smartsheet (project management software)
Workday (internal software)
Concur (travel management)
TouchNet (online store)
Zoom (video communication software)
Bachelor’s degree and three years of office experience preferred
Good office skills
Self-motivated – must be able to manage multiple projects and deadlines
Good organizational skills and attention to details
Must function efficiently and maintain self-control in stressful situations
Strong organizational skills and high attention to detail.
Ability to complete tasks and projects independently and responsibly.
Strong verbal and written communication skills.
Discretion and good judgment when handling confidential information.
Warm and friendly demeanor.
Ability to multi-task in a fast-paced office environment and manage complex projects.
Ability to work with peers
Have a servant heart
Able to carry boxes and or other items weighing 15-20 pounds.
Able to work at a computer or sit in meetings for hours at a time.
Must function efficiently and maintain self-control in stressful situations.

Nice To Haves

Proficiency in PowerPoint preferred.
Experience in a university setting is a plus.

Responsibilities

Provide administrative support to programs and initiatives within the Siburt Institute for Church Ministry.
Perform a variety of administrative duties as required by the daily operations of the Siburt Institute for Church Ministry’s Empower and Equip Initiative.
Provide office support to the Siburt Institute and staff as a whole.
Coordinate contracts, invoicing, payments, and travel reimbursements for contractors and consultants for Institute engagements.
Assist with the preparation and implementation of event arrangements for on- and off-campus Siburt Institute events.
Manage budgets and procurement card reports for the Empower and Equip Initiative.
Assist with the acquisition of goods needed for Empower and Equip engagements and events.
Handle operational needs such as filing, scanning, document duplication, and local errands.
Ensure the inventory of office materials remains at an adequate level.
Participate in meetings with other team members.
Foster a hospitable, professional environment that reflects the values of the institute and the university.
Attend and support events as needed.
Act as a liaison for the university through partnerships with various internal departments and external entities or individuals.