Administrative Coordinator #01228

DHRM • Richmond, VA

3d

About The Position

The Virginia Department of Agriculture and Consumer Services is hiring a Division Administrative Coordinator to provide professional support to the Division of Animal and Food Industry Services (AFIS), including the State Veterinarian and Deputy Director. AFIS monitors animal health and welfare and ensures food safety statewide through agricultural laboratories, food safety and dairy inspection, meat inspection, animal welfare, and veterinary services.

The coordinator provides support and research across the division’s program areas, assists with policies, regulations, and legislation, conducts research, and prepares technical documents and reports. The position also leads special projects, provides routine administrative assistance, interacts with internal and external customers, and supervises division administrative duties and staff. Once onboarded, the position may be eligible for telework, subject to approval under the Commonwealth’s telework policy.

Requirements

• High school diploma or GED.
• Comprehensive knowledge of current business and administrative procedures used in an executive or regulatory office.
• Knowledge of standard legislative and regulatory processes.
• Exceptional customer service skills and superior oral and written communication skills, including proper grammar, spelling, and punctuation when composing letters and reports and formatting regulations.
• Proficiency with the full Microsoft Office Suite.
• Ability to handle sensitive and confidential information; analyze, organize, prioritize, expedite, and track workloads; interact professionally with agency staff, government officials, and the public; and manage multiple tasks in a fast-paced and sometimes stressful environment.
• Ability to research and report on regulatory topics; interpret and apply policies and procedures; manage projects and administrative processes; and work independently using sound judgment and decision-making.
• Ability to work as a team player and demonstrate effective leadership abilities.

Nice To Haves

• Related education, training, and experience, including knowledge of animal welfare, agriculture, public administration, business administration, or a related field, along with supplemental coursework.
• Current or recent executive-level administrative support experience in a regulatory environment.
• Formal supervisory experience.

Responsibilities

• Provide professional administrative support to AFIS, including the State Veterinarian and Deputy Director.
• Support program areas by assisting with the development, implementation, and interpretation of policies, regulations, and legislation.
• Conduct research and prepare technical documents and reports.
• Lead special projects for the division and related programs.
• Provide routine administrative assistance.
• Interact with a wide variety of internal and external customers.
• Supervise division administrative duties and staff.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED